Administrative Assistant

Department of Education, Western Australia; Perth; Sur place; AUD 60 000 - 70 000; Plein temps

Résumé du poste

The Department of Education, Western Australia, invites applications for an Administrative Assistant role within the School of Special Educational Needs: Sensory (SSEN: S). The fixed-term 14-month position commences Term 4, 2026, with possible extension and/or permanency.

You will support enrolment processes and manage data across MIS systems. The successful candidate will liaise with parents, schools and agencies, maintain records and generate reports to support student placement and program

Qualifications

• Experience in general administrative duties.
• Sound experience using Excel and diverse database systems.
• Ability to multitask, organise and handle confidential information.
• Comfortable communicating with a wide range of stakeholders.

Responsabilités

• Liaise with parents, schools and other agencies to obtain enrolment information.
• Administer school databases, records and management information systems; manage student transfers between outside agencies and Sensory school programs; generate statistical reports.

Description du poste

This is a 14 month fixed term, full-time position commencing Term 4, 2026 with possible extension (4 months) and/or permanency

The School of Special Educational Needs: Sensory (SSEN: S) provides educational support for children with hearing loss, vision impairment or dual sensory loss in both public and non-government schools across Western Australia. The staff strive to meet the individual needs of learners by providing educational support for children and students while supporting schools to provide accessible learning environments, curriculum and school communities. Educational support is available across the public school and non-government system, from birth to Year 12. SSEN: S is part of a network of specialist schools which operate under the Statewide Services pillar of Service Delivery.

Find out more about our school by visiting SSENS - School of Special Educational Needs: Sensory or Schools Online

The Role

The Administrative Assistant will liaise with parents, schools and other agencies to obtain information to support student enrolment at SSEN: S, including parent and teacher checklists and health specialist reports. The Administrative Assistant will administer school databases, records and management information systems, including student transfers between outside agencies and Sensory school programs, and generate statistical reports.

Ideally, the successful applicant will be well organised with the ability to show initiative and are able to multitask, switching from one task to another when required to meet tight deadlines. They should be confident in supporting a leadership team, with previous experience in general administrative duties, and communicating with a wide range of stakeholders. It is highly desirable for applicants to have sound experience in using Excel and a variety of database systems as well as experience in managing highly confidential information.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Fiona Bywaters, Manager Corporate Services on [phone] or [e-mail]

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria outlined in the attached JDF assessed in the further stages of the recruitment process.

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Advertised Vacancy Number: SS/SS1067926

Applications close: 4.30pm (AWST) on Monday, 26 October 2026