Administration Support & First Aid Support

Department of Education Victoria; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Chirnside Park Primary School, part of the Department of Education Victoria, seeks an Administration Support & First Aid Support role. The school serves 420 students and emphasises student well-being, literacy, numeracy, and social-emotional learning.

You will provide clerical and data entry support, assist with meetings and communications, and help manage front-office operations while delivering first aid as required.

Qualifications

• Experience using Cases21, Compass and First Aid in a school setting.
• Ability to coordinate administrative tasks and support staff.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures.
• Source basic data or factual information from given sources to support school administrative functions.
• In consultation with the business manager and principal, determine and manage work priorities within the school office.
• Manage client reception and office operations; liaise with school staff in regard to support requirements.
• Supports the first aid facilities and assists in delivering first aid to students.

Skills

First Aid

Teamwork

Communication

Tools

Cases21

Compass

Job description

Administration Support & First Aid Support

Department of Education Victoria – Chirnside Park VIC

1d ago , from Department of Education & Training Victoria

Chirnside Park Primary School (CPPS) is a growing school of 420 students.
Our high academic results are testament to the fact that we promote a whole school evidence- based approach to teaching and learning with a strong emphasis on Literacy and Numeracy. We have developed a specific Chirnside Park Instructional Model for the way we approach teaching and learning across all grades.

Staff at Chirnside Park PS know that Social and Emotional Learning (SEL) has a significant impact on a student's ability to engage with the curriculum and learn effectively. There is an agreed whole school approach to student management and well-being. The cornerstone of our wellbeing program is our commitment to the development of Social and Emotional learning through the Resilience Project and our school wide commitment to developing our understanding of Gratitude, Empathy and Mindfulness. The Resilience project is delivered in conjunction with the Departments Resilience, Rights and Respectful Relationships program. A strong sense of community exists and the mutually supportive partnerships between students, parents and staff are a key feature of the school. Our values of Empathy, Excellence and Respect are at the core of our learning, teaching and well-being programs and a strong culture of care and support exists within the school.

Chirnside Park PS is located 40km east of the Melbourne CBD in an urban development close to a rural environment and has extensive views of the Yarra Valley and the ranges beyond.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

SC7 Demonstrated capacity to:

• treat minor injuries like cuts, scapes and bruises and provide emergency response (such as CPR, AED use or managing servere allergic reaction/anaphylaxis) until senior staff or emergency services arrive; and
• administer prescribed, over-the -counter and emergency medication in line with the offical Department of Education medical order and parent/carer approval.

Role
[Attendance requirement for this position]

We are seeking someone who has knowledge in Cases21, Compass & First Aid.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Work professionally, courteously, and cooperatively with internal and external clients. This role involves close interaction with a wide range of parents, guardians, students and staff.
• Maintain confidentiality and sensitivity in all aspects of the role.
• Maintain currency of professional knowledge and skills.
• Assist in ensuring that the school complies with government regulations and policies.
• Comply with OH&S requirements and maintain a safe and healthy workplace for self and others.
• Fulfil Child Safe obligations.
• Fulfil all duties assigned by the principal or delegate within the relevant ES dimensions of work
• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• In consultation with the business manager & principal, determine and manage work priorities within the school office
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information
No job description available

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
• Must have experience in Cases21, Compass & First Aid