Admin Assistant - plus first aid (knowledge of Cases21 and Compass)

Department of Education Victoria; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Department of Education Victoria – Sunbury VIC seeks an Admin Assistant with knowledge of Cases21 and Compass to support school administration, data entry, front-office duties and student services. The role is currently fixed term but may become ongoing for the right candidate.

You will maintain school records, assist with communications, coordinate basic administrative tasks, and support first aid provisions when required.

Qualifications

• Demonstrated ability to coordinate admin tasks and support staff.
• Strong oral and written communication within a school setting.
• Knowledge of CASES21 and Compass is essential.
• Ability to maintain accurate school records and data entry.

Responsibilities

• Provide routine clerical or front office support including reception and mail handling.
• Maintain, enter and retrieve data from school IT systems and records.
• Coordinate meetings, stock control and communications within the school.
• Support first aid facilities and assist in delivering first aid to students.

Skills

Coordination

Team collaboration

Communication

Technical knowledge

Advice and support

Professional learning

Cases21

Compass

Tools

Cases21

Compass

Job description

Admin Assistant - plus first aid (knowledge of Cases21 and Compass)

Department of Education Victoria – Sunbury VIC

14h ago , from Department of Education & Training Victoria

Sunbury was established in 1987 to service the Goonawarra and Rolling Meadows Estates.

The 2026enrolment of 342students is accommodated in 16classes. The staff is comprising of 2 at Principal Class level, 30teachers and 21 Education Support Staff.

The school is set on four hectares of grassed open space with three large adventure playground areas and attractive gardens and outside facilities.

The architecturally designed original school building, which is 37years old, has many unique features. This building is complemented by the newly refurbished Administration Building which contains 4 modern classrooms and learning spaces and BER construction which contains six classrooms. In addition to the classrooms there is a gymnasium, computer lab available to all students, Visual and Performing Arts venues, a Science and Technology room and a spacious, well equipped, child friendly library.

All classrooms have their own interactive whiteboard and have access to notepads and iPads.

The school has a strong commitment to providing a curriculum which is both supportive of the needs of individual students and which challenges them to achieve their best. The school is committed to strengthening student achievement across all curriculum areas with a major focus of the Strategic Plan being English and Numeracy.

The school is dedicated to empowering students with the core values that will assist them in developing the attributes of responsible citizenship. The core values have been summarised into an acronym of G.R.E.A.T. The school community is now familiar with the sayings `Goonawarra is G.R.E.A.T! The `At Goonawarra we aim to beGenerous, Responsible, Enthusiastic, Ambitious and Trustworthy. The meanings and the practical applications of these words are regularly explored and discussed in the classrooms.

Through positions such as Junior School Council, House Captains, Choir Captains, student leadership is developed.

Parental input is very much valued at Goonawarra. Many opportunities exist for parents and the local and wider communities to be involved in the life at the school at many and varied levels.

There is a very comprehensive and engaging Transition program from preschool to school and through to secondary school.

The school also offers an excellent Out of Hours School Care Program (Before and After School).

Selection Criteria

• SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 A commitment to professional learning and growth for both self and others.

Role

We are seeking someone who has knowledge in Cases21 and Compass.

The position is currently fixed term but for the successful applicant this could become ongoing.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.This department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

No job description available

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx