Administration Support

Victorian Government; Shire of East Gippsland; Sur place; AUD 55 000 - 75 000; Plein temps

Résumé du poste

Bruthen Primary School in Gippsland is seeking an Education Support class administrator. The role involves routine clerical and IT data tasks, coordinating office operations, and supporting staff under supervision and direction.

Responsibilities include managing enrolment data, coordinating communications, and assisting with health and wellbeing support as required, within school guidelines and policies.

Qualifications

• Demonstrated capacity to communicate effectively in a team environment.
• Technical knowledge relevant to the administrative role in a school.
• Ability to advise management and staff on work area tasks.
• Commitment to ongoing professional learning and growth.

Responsabilités

• Provide routine clerical or administrative support such as phones, front office inquiries, mail, stock control and meeting coordination.
• Maintain and retrieve data from the school's IT systems and records.
• Keep enrolment data, diary records and basic written records up to date.
• Prepare routine internal and external communications per school procedures.
• Source basic data from given sources to support admin functions.
• Coordinate delivery of administrative services within the school.
• Determine work priorities with the principal and manage office workflows.
• Develop and implement strategies for effective administration procedures.
• Coordinate requisitioning, purchasing and issuing procedures.
• Manage client reception and office operations.
• Liaise with staff regarding support requirements and staff timetabling.
• Undertake VASS administration support and related tasks.
• Support first aid facilities and assist in delivering first aid when needed.

Connaissances

Team communication

Technical knowledge

Provide management advice

Professional learning

Formation

Education/Certification up to 3 years

Outils

VASS system

Description du poste

Occupation: Administration

Location: Gippsland - East Gippsland

Reference: 1548340

Location Profile

At Bruthen Primary School, we respect ourselves, others, and place so that everyone feels safe, feels like they belong and has every opportunity to learn. Then we can all be the best we can be.

Bruthen Primary School is in a picturesque rural setting overlooking the Tambo River valley. It has a long heritage and consists of a lovely red brick building which houses four classrooms (one being a well-resourced Library), administration, and staff areas. In addition to this we have additional portables used for, Art, classrooms and an additional portable used for hosting STEM.

We are a family-oriented school where all students look after each other and parents and carers are welcome and encouraged to be a part of their childs education. We are committed to providing a safe, secure, fun, stimulating, and challenging learning environment for all students. We believe students can reach their full potential when they are happy, healthy, and safe, and when the school culture engages, challenges, and supports them in their learning. In partnership with our families, we strive to help our students become confident, curious, and independent learners who feel empowered to meet the challenges at school and beyond.

Selection Criteria

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Applications close Wednesday 28 October 2026 at 11.59pm