Administration Officer - Supervisions

St Hilda's School Gold Coast; Gold Coast City; On-site; AUD 80,000 - 100,000; Part time

Job summary

A leading educational institution in Queensland is seeking a friendly and adaptable Administration Officer - Supervisions to join their Junior School team. This part-time role involves managing teacher absences, coordinating events, and ensuring strong pastoral care. Ideal candidates will have excellent administrative skills and a commitment to the school's ethos. Applications to be submitted by 21 October 2025.

Qualifications

• Current Paid Blue Card (Working with Children Check).
• Current CPR/First Aid accreditation.
• Willingness to submit to the Professional Standards Register.

Responsibilities

• Manage short-term Teacher absences and coordination.
• Organise junior school events and assemblies.
• Perform general administration duties as directed.

Skills

Excellent administrative skills

Flexibility and adaptability

Customer service approach

Attention to detail

Tools

Alpha School System (TASS)

Timetabler

Job description

St Hilda’s School, Gold Coast invites applications for the position of Administration Officer - Supervisions in our Junior School commencing January 2026. This is an exciting opportunity for a friendly and adaptable experienced administrator to join our team.

St Hilda’s School is one of Australia’s leading PP-12 Anglican Day and Boarding Schools for girls, located on the Gold Coast. With an enviable reputation of excellence in girls’ education and world class facilities, the School has a long history of outstanding academic achievement, based on strong Anglican Christian values.

Administration Officer - Supervisions

Fixed Term, Part Time, Term Time

21 January 2026 to 30 November 2026

Monday to Friday 6.00am – 10.30am

We are seeking an enthusiastic and reliable Administration Officer (Supervisions) to ensure the continuity of student learning by effectively sourcing and organising qualified Relief Teachers for the Junior School in consultation with the Deputy Head of Junior School. The primary responsibility of this position is to manage staff absences using internal or external personnel, ensuring minimal disruption to learning, maintaining strong pastoral care and supporting the effective operation of the School.

Key Responsibilities:

• Management of short-term Teacher absences, replacement and supervisions coordination in conjunction with the Deputy Head of Junior School
• Organisation and coordination of junior school events and assemblies under the direction of the Deputy Head of Junior School to ensure seamless and successful outcomes
• Other general administration duties as directed by the Head of Junior School or Deputy Head of Junior School.

The ideal candidate will demonstrate:

• Excellent administrative skills, including a high degree of accuracy and attention to detail
• Ability to prioritise competing demands, be flexible, learn new systems and share knowledge and skills with others
• A professional, confident and helpful customer service approach
• Exceptional personal presentation
• Strong commitment to our Anglican ethos.

Mandatory Requirements:

• Current Paid Blue Card (Working with Children Check)
• Current CPR/First Aid accreditation
• Prior experience of The Alpha School System (TASS) and Timetabler is advantageous
• Willingness to have your name submitted to the Anglican Church’s Professional Standards Register
• Current Drivers Licence.

To apply, please submit your application, including a current resume and a one-page statement addressing the key requirements, to Melanie Cowan, People and Culture Manager by 9.00am on Tuesday 21 October 2025.

St Hilda’s School is an equal opportunities employer and welcomes applications from all qualified candidates.