Administration Officer - Narla

Uniting; Newcastle-Maitland; On-site; AUD 55,000 - 65,000; Part time

Benefits offered by this job

Salary packaging

Rewards program

Fitness Passport

Inclusive workplace

Career growth

Extra leave

Referral bonus

Job summary

Uniting Narla is seeking an Administration Officer for our Belmont North aged care facility. You will manage reception, provide comprehensive admin support, and assist residents and families during the moving-in process, ensuring a person-centred approach.

The role requires proficiency across CRM, rostering software, and MS Office, with a focus on accuracy, confidentiality, and resident well-being. This is a fixed short-term contract (till Dec 2026) with Thurs & Fri 8:00am–4:00pm

Qualifications

• Certificate III in Business Administration or equivalent.
• Experience rostering is essential.
• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Respond to inquiries from residents' families and stakeholders.
• Maintain rosters and day-to-day rostering system.
• Organise meetings, trainings, and take minutes.
• Process invoices promptly and accurately.
• Scan, upload, and file documents in SharePoint.
• Assist residents with tasks and coordinate transport/services.
• Promote Uniting services and maintain privacy.

Skills

Rostering

Customer service

Communication

MS Office

SharePoint

CRM

Education

Certificate III in Business Administration

Tools

SharePoint

Rostering software

CRM

WorkSmart Dynamics

Outlook

Teams

Job description

Contract Details

Fixed short term contract (till Dec 2026) – Thurs & Fri, 8:00am – 4pm. Start asap!

Location

Located in Belmont North.

About Uniting Narla

With over 40 years of heartfelt care, Uniting Narla, based in Belmont North, is a warm, compassionate home where long-serving staff truly know and cherish every resident. Our two welcoming households focus on supporting independence and freedom, helping residents live life on their own terms. Through our innovative Household Living approach, residents enjoy the comfort and choice of a family home—while our dedicated Uniting Homemaker keeps the community vibrant, engaged, and full of meaningful moments.

About the opportunity

The Administration Officer is the welcoming face of Uniting, providing comprehensive administrative support and managing reception duties in our residential aged care facility. Beyond typical administrative duties, this role is vital to delivering our person-centred approach and is key to supporting clients and their families throughout the moving‑in process. You will proactively seek opportunities to engage with residents and foster meaningful connections within the household and the broader community.

Key responsibilities

• Respond to inquiries from internal and external stakeholders, including residents' families.
• Collaborate with the Service Manager to ensure up-to-date rosters are accessible to all team members while managing the day‑to‑day rostering system.
• Organise meetings, schedule training sessions, and take minutes as required.
• Manage the ordering of supplies and consumables.
• Securely scan, upload, and file resident and staff documents in the SharePoint system.
• Process invoices promptly and accurately in the system.
• Communicate effectively with clients from diverse backgrounds and with varied needs.
• Assist residents by performing tasks, including room preparation, booking transport, and arranging services.
• Foster community connections and promote the services of Uniting.
• Ensure clear, timely, and effective communication while maintaining the privacy and confidentiality of each client.
• Uphold the rights and privacy of clients in line with Uniting’s policies and relevant legislation.

Qualifications

• Certificate 3 in Business Administration, Customer Service or equivalent qualification/experience

Skills & experience

The ideal candidate must have strong hands‑on experience with computer systems, as the role involves working across various platforms such as CRM, rostering software, and WorkSmart Dynamics. The position is also responsible for online orders for laundry services and facility equipment/accessories.

• Experience in rostering is essential.
• Excellent communication and customer service skills.
• Strong problem‑solving abilities, able to negotiate, mediate, and resolve conflicts effectively.
• Keen attention to detail and the ability to multitask efficiently.
• Exceptional organisational and time management skills.
• Advanced computer proficiency, including Outlook, Teams, Microsoft Office, and client data management systems expertise.

Creating a better future for you

Our people are at the heart of everything we do, so we support all our Uniting team members in growing and developing to be their best through our strong commitment to learning, flexibility, and great benefits. Together, we can build a better future for the people we serve, for Uniting and You.

What We Offer You

• A rewarding career with a leading human services organisation.
• Up to $18,550 NFP salary packaging available.
• Access to our U rewards program with exclusive discounts.
• Access to Fitness Passport – Live your best life.
• A supportive, inclusive, and collaborative work environment
• A commitment to offer opportunities to grow your career
• Purchase of additional leave
• Employee Referral Program - $500 bonus for each successful referral

Who is Uniting?

Uniting NSW.ACT contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services and spiritual care. We provide care and support for people through all ages and stages of life, with a focus on people experiencing disadvantage and vulnerability. Our purpose is to inspire people, enliven communities and confront injustice.

Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.

Empowered by diversity

At Uniting, inclusion isn't just something we value – it's how we work. Our culture and practice reflect the vibrant diversity of our colleagues, and the clients and communities we serve.

What to expect

Please know that employment with Uniting will require a National Police Check, Pre‑employment screening and References.