Administration Officer Development Contributions

Monash University; Geelong; On-site; AUD 78,000 - 91,000; Part time

Job summary

A leading university is seeking a dedicated Administration Officer to provide essential support for development contributions. This role involves managing invoices, records, and internal systems while ensuring excellent customer service. The ideal candidate will have strong organizational skills and experience in financial administration. Join a vibrant team committed to fostering a diverse and inclusive workplace.

Qualifications

• Experience in financial administration and invoice processing.
• Strong organizational skills and attention to detail.
• Ability to manage internal systems and databases.

Responsibilities

• Provide administrative support for development contributions.
• Process invoices and manage records efficiently.
• Assist with meetings and support team projects.

Skills

Customer Service

Communication

Organizational Skills

Problem Solving

Education

Certificate IV in Business Administration

Tools

MS Office Suite

Record Management Systems

GIS Software

Job description

Administration Officer Development Contributions

Apply now Job no: 499752
Work type: Permanent Part Time
Classification: Band 5 - Commencing at $78,646 pa
Categories: Administration & Support, Finance

About the role: In this role, you will provide important administrative support for development contributions, including invoice processing, records management, and responding to enquiries. You'll assist with meetings, maintain internal systems, and support team projects with a strong focus on accuracy, service, and collaboration.

Work type: Permanent part time (60.8 hours per fortnight)
Classification: Band 5, commencing at $78,646 pa plus super

Key responsibilities include:

• Demonstrated experience in financial administration, including the accurate processing, verification, and reconciliation of invoices, and the ability to resolve discrepancies in a timely and efficient manner.
• Strong organisational skills and attention to detail, with proven experience in end-of-year and start-of-year financial administration tasks, ensuring compliance with relevant documentation and procedures.
• Proficiency in setting up, maintaining, and managing internal systems and databases, with experience in records management, data entry, and using digital tools to support administrative processes.
• Well-developed customer service and communication skills, with the ability to respond to a range of internal and external enquiries professionally and effectively via phone, email, and in-person.
• Experience providing high-level administrative support, including diary and meeting coordination, minute-taking, mail handling, and general office administration duties in a busy team environment.
• Ability to work collaboratively and flexibly, supporting team projects, promotional activities, and departmental needs, while demonstrating initiative and a commitment to continuous improvement.

About you: To be successful in this role, you will have a Certificate IV in Business Administration (or similar) and/or extensive experience in secretarial, administrative, and financial support. Your strong foundation will enable you to manage a range of tasks with accuracy and professionalism, contributing to the smooth operation of development contributions and broader team functions.

• Strong software skills with practical experience in MS Office Suite, record management systems, GIS Software, and databases.
• Well-developed analytical, investigative, interpretative, and problem-solving skills.
• Highly developed organisational skills with the capacity to coordinate tasks, determine priorities, monitor workflows, and operate effectively in a highly pressured environment.
• Highly developed interpersonal and communication skills, written and oral, and proven ability to liaise and communicate effectively and tactfully with internal and external stakeholders.
• Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now!

Child Safety Responsibilities: We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.

Diversity and Inclusion: At the City, we want a workforce that reflects the community we serve. We welcome and embrace everyone, supporting all employees to do their best work, have equal access to opportunities, and a just working environment. We particularly encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disabilities, and people of all genders, ages, and experiences.

We are the City: From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community relies on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you're ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries:

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Advertised: 12 May 2025 5:30 PM AUS Eastern Standard Time
Applications close: 19 May 2025 11:55 PM AUS Eastern Standard Time

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