Administration Officer (Bed Management Coordination) - Cairns Hospital

Queensland Health; Cairns Regional; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Salary packaging

Career development opportunities

Work-life balance

Job summary

The Clinical Equipment Unit (CEU) at Cairns Hospital, part of Queensland Health, seeks a constructive administrative coordinator to support bed maintenance and clinical equipment management. You will work closely with clinical teams, contractors and stakeholders to keep resources available and operations efficient for quality patient care.

Key tasks include initiating work orders, assisting with procurement, logging quotes, and monitoring repair progress while escalating issues as needed.

Qualifications

• Experience coordinating administrative processes in a hospital setting or similar environment.
• Ability to raise work orders, assist with PO requests, and track maintenance activities.

Responsibilities

• Coordinate repair and maintenance activities by raising work orders and allocating tasks to approved contractors.
• Assist with purchase order requests, log quotes and parts, and ensure governance compliance.
• Track progress of bed repair and maintenance, escalating delays or safety concerns as required.
• Collaborate with clinical teams, contractors and stakeholders to support patient flow.

Skills

Organisational skills

Attention to detail

Stakeholder coordination

Job description

Make the move. Make a difference.

Drive performance that supports care.

Play a vital role in supporting patient flow and hospital operations by coordinating administrative processes that help ensure beds are available when needed. Working closely with clinical teams, contractors and stakeholders across Cairns Hospital, you'll contribute to the efficient management of bed maintenance, repairs and fleet data. This is a rewarding opportunity to join a collaborative team where your organisational skills and attention to detail will support high-quality patient care.

COMPASSION | ACCOUNTABILITY | INTEGRITY | RESPECT

About us:

The Clinical Equipment Unit (CEU) plays a key role in supporting safe, effective, and timely patient care across Cairns Hospital. The team coordinates the maintenance, repair and management of hospital beds and clinical equipment, ensuring essential resources remain available and operational to support patient flow and clinical services. Working in collaboration with clinical teams, contractors and stakeholders, the CEU contributes to efficient hospital operations within the largest referral hospital in Far North Queensland.

We're committed to improving the health and wellbeing of people in Far North Queensland by providing high quality acute health care services.

About your opportunity:

• Support the coordination of repair and maintenance activities by raising work orders, assisting with purchase order requests, logging quotes and parts, and allocating tasks to approved contractors in line with procurement and governance requirements.
• Track and monitor the progress of bed repair and maintenance activities, escalating delays, safety concerns or issues to the Bed Coordinator or relevant stakeholders as required.
• Support the coordination of repair and maintenance activities by raising work orders, assisting with purchase order requests, logging quotes and parts, and allocating tasks to approved contractors in line with procurement and governance requirements.
• Track and monitor the progress of bed repair and maintenance activities, escalating delays, safety concerns or issues to the Bed Coordinator or relevant stakeholders as required.

What we offer:

• Cairns and Hinterland Hospital and Health service offer a number of workplace benefits. Besides attractive remuneration, generous superannuation, salary packaging and career development opportunities, we value a healthy work/life balance that allows you take advantage of the sunshine, hiking tracks, swimming spots, reef and rainforest.

Learn what it's like to work with us, in an inclusive and supportive work environment.

Discover our dynamic and culturally diverse region through community and lifestyle.

Listen to what some of our staff have to say about working in our regions.

Visit our website to learn more about our hospitals and health centres.

Vaccine Preventable Diseases (VPD)evidence as required for your employment in accordance with legislation/government policy and Directives.