Administration Officer

Maurice Blackburn Lawyers; City of Melbourne; Hybrid; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Ongoing coaching and careerdevelopment

End of Year leave – 1 day first year,

4 days after 2 years

Wellbeing leave (up to 4 extra days) &

$299 reimbursement

22 Weeks Parental leave with superann?

Back-to-work transition policy

Rewards and recognition platform with:

fitness, retail, and entertainment.

Hybrid flex working model

Salary Continuance & Life Insurance

17.5% Annual Leave Loading

Job summary

Maurice Blackburn is seeking an Administration Officer in Melbourne to join the Risk, Compliance and Enterprise Services team on a full-time, 6-month fixed term contract. The role focuses on administration support for deeds and closed files, maintaining accurate records, and coordinating with internal and external stakeholders.

The ideal candidate will have strong document management, IT proficiency, attention to detail, and initiative to complete tasks in a collaborative legal environment.

Qualifications

• Experience in the archival process of documentation, including deeds, will be advantageous.
• Experience in administrative duties.
• Highly competent with use of computers and systems.
• Excellent document management skills including strong attention to detail.
• Excellent problem-solving abilities.
• Ability to take initiative to complete set tasks.
• Strong communication skills both verbal and written.

Responsibilities

• Administer the recording and archiving of deeds in line with the firms’ processes.
• Maintain accurate records in our systems, including details of receipt, packet and matter numbers.
• Search, retrieve and send deeds as requested in line with the firms’ processes.
• Resolve any queries regarding Deeds.
• Working with internal and external stakeholders to assist with various administrative requests.

Skills

Archival processes

Administrative duties

Computer systems

Document management

Problem solving

Initiative

Communication (verbal & written)

Job description

For over 100 years, Maurice Blackburn has stood up for those who need us most. With courage and compassion, we extend access to justice to countless Australians. We look beyond the immediate challenge to support people in moments that matter across their lives, and continually push for better solutions for our clients. We invest in and empower our people to stand up for what we believe in and go fearlessly forward together.

We work on real cases, achieving important and positive results in real people’s lives, which is why we are one of Australia’s most respected law firms. Maurice Blackburn, experience you can count on.

About the role

We are seeking an Administration Officer to join our Risk, Compliance and Enterprise Services team on a full-time, 6-month fixed term contract. Based in our Melbourne office, this role will provide support to the National Deeds Coordinator. The primary function of this role will be to provide administration support on all activities relating to the firms’ deeds and closed files processes.

Key Responsibilities

• Administer the recording and archiving of deeds in line with the firms’ processes
• Maintain accurate records in our systems, including details of receipt, packet and matter numbers
• Search, retrieve and send deeds as requested in line with the firms’ processes
• Resolve any queries regarding Deeds
• Working with internal and external stakeholders to assist with various administrative requests

The experience we are looking for

Coupled with the below you will be dealing largely with sensitive and critical information so a high level of attention to detail is imperative.

• Experience in the archival process of documentation, including deeds, will be advantageous
• Highly competent with use of computers and systems
• Excellent document management skills including strong attention to detail
• Excellent problem-solving abilities
• Ability to take initiative to complete set tasks
• Strong communication skills both verbal and written

To be successful in this role it is essential you have excellent attention to detail, the ability to prioritise and possess excellent organisational skills. We are looking for candidates who have a passion for law and are seeking work in a collaborative environment.

• Ongoing coaching and career development opportunities
• End of Year leave, 1 day first year, 4 days after 2 years
• Comprehensive mental health framework, including wellbeing leave (up to 4 extra days per year)and $299 reimbursement
• 22 Weeks Parental leave with your superannuation guaranteed and back-to-work transition policy
• Rewards and recognition platform with fitness, retail, and entertainment discounts
• A hybrid flex working model
• Salary Continuance & Life Insurance
• 17.5% Annual Leave Loading

just to name a few. *T's & C's apply

Our shared values represent what we stand for and guide how we act, with Courage; Compassion; Collaboration; Fairness and Tenacity.

We love that you have a life outside of work and we’re happy to support yours. We provide you a safe, supportive and collaborative environment, backed by inclusive leaders and progressive people policies, where you can be your authentic self and thrive. Here we are committed to creating a diverse and inclusive culture, enriched by differences in ethnicity, gender, sexual orientation, gender identity, disability, religion, age and family arrangements. Applications from First Nations People are encouraged.

Are you ready to join us on a journey to extend access to justice to more Australians, in an organisation and role in which every action you take makes a difference?

We welcome fearless thinkers

For over 100 years, Maurice Blackburn has stood up for those who need us most. With courage and compassion, we extend access to justice to countless Australians. We look beyond the immediate challenge to support people in moments that matter across their lives, and continually push for better solutions for our clients. We invest in and empower our people to stand up for what we believe in and go fearlessly forward together.

We work on real cases, achieving important and positive results in real people’s lives, which is why we are one of Australia’s most respected law firms. Maurice Blackburn, experience you can count on.

About the role

We are seeking an Administration Officer to join our Risk, Compliance and Enterprise Services team on a full-time, 6-month fixed term contract. Based in our Melbourne office, this role will provide support to the National Deeds Coordinator. The primary function of this role will be to provide administration support on all activities relating to the firms’ deeds and closed files processes.

Key Responsibilities

• Administer the recording and archiving of deeds in line with the firms’ processes
• Maintain accurate records in our systems, including details of receipt, packet and matter numbers
• Search, retrieve and send deeds as requested in line with the firms’ processes
• Resolve any queries regarding Deeds
• Working with internal and external stakeholders to assist with various administrative requests

The experience we are looking for

Coupled with the below you will be dealing largely with sensitive and critical information so a high level of attention to detail is imperative.

• Experience in the archival process of documentation, including deeds, will be advantageous
• Experience in administrative duties
• Highly competent with use of computers and systems
• Excellent document management skills including strong attention to detail
• Excellent problem-solving abilities
• Ability to take initiative to complete set tasks
• Strong communication skills both verbal and written

To be successful in this role it is essential you have excellent attention to detail, the ability to prioritise and possess excellent organisational skills. We are looking for candidates who have a passion for law and are seeking work in a collaborative environment.

Team MB Benefits:

• Ongoing coaching and career development opportunities
• End of Year leave, 1 day first year, 4 days after 2 years
• Comprehensive mental health framework, including wellbeing leave (up to 4 extra days per year)and $299 reimbursement
• 22 Weeks Parental leave with your superannuation guaranteed and back-to-work transition policy
• Rewards and recognition platform with fitness, retail, and entertainment discounts
• A hybrid flex working model
• Salary Continuance & Life Insurance
• 17.5% Annual Leave Loading

just to name a few. *T's & C's apply

Our shared values represent what we stand for and guide how we act, with Courage; Compassion; Collaboration; Fairness and Tenacity.

We love that you have a life outside of work and we’re happy to support yours. We provide you a safe, supportive and collaborative environment, backed by inclusive leaders and progressive people policies, where you can be your authentic self and thrive. Here we are committed to creating a diverse and inclusive culture, enriched by differences in ethnicity, gender, sexual orientation, gender identity, disability, religion, age and family arrangements. Applications from First Nations People are encouraged.

Are you ready to join us on a journey to extend access to justice to more Australians, in an organisation and role in which every action you take makes a difference?

Additional Information

Our Circle Back Initiative partnership means we’re committed to responding to every applicant.

Please note that all successful candidates will be required to undergo background checks as part of our commitment to maintaining a safe and compliant workplace