Administration Coordinator – Drive For Life

The Salvation Army Australia; City Of Bunbury; On-site; AUD 71,000 - 77,000; Full time

Benefits offered by this job

Salary packaging

Gym membership

Employee discount

EAP

Professional development

Job summary

St John of God Bunbury Hospital is seeking an organised administrator to support the Engineering Department across South West Health Campus. You will deliver a broad range of administrative and customer service functions, coordinating with internal stakeholders, contractors and visitors to ensure timely, accurate support.

The role is full-time (38 hours/week) with salary range $71,352 to $77,022 plus 12% superannuation and salary packaging options.

Qualifications

• Provide administrative support including correspondence, reports, minutes and data entry.
• Coordinate appointments, enquiries and telephone communications.
• Liaise with contractors and suppliers, including waste management providers.

Responsibilities

• Provide administrative support including correspondence, reports, minutes and data entry.
• Manage departmental records, files and databases, including CMMS maintenance system updates.
• Coordinate appointments, enquiries and telephone communications.
• Support contractor inductions, visitor registration and access card/key management.
• Process purchase orders, file receipts and maintain department records.
• Coordinate stationery supplies and departmental stock ordering.
• Manage hospital vehicle fleet bookings and maintenance administration.
• Liaise with contractors and suppliers, including waste management providers.
• Arrange receipt, dispatch and courier activities.
• Support medical gas and consumable chemical ordering requirements.

Skills

Administrative support

Data entry

Record keeping

CMMS

Customer service

Stakeholder coordination

Tools

CMMS maintenance system

Job description

St John of God Bunbury Hospital has been providing high-quality, compassionate health care to the people of Bunbury and the surrounding communities since 1927.

With 145 beds and more than 330 highly qualified medical practitioners, our hospital caters for a variety of medical and surgical admissions and palliative care, plus allied health and community-based services.

We offer a wide range of services, caring for inpatients, outpatients and day patients across a range of specialties including medical, surgical, rehabilitation and allied health.

About the role

This position is responsible for delivering a broad range of administrative and customer service functions that support the efficient operation of the Engineering Department and wider South West Health Campus. You will work closely with internal stakeholders, contractors and visitors, ensuring professional, accurate and timely administrative support.

Key responsibilities

• Provide administrative support including correspondence, reports, minutes and data entry.
• Manage departmental records, files and databases, including CMMS maintenance system updates.
• Coordinate appointments, enquiries and telephone communications.
• Support contractor inductions, visitor registration and access card/key management.
• Process purchase orders, file receipts and maintain department records.
• Coordinate stationery supplies and departmental stock ordering.
• Manage hospital vehicle fleet bookings and maintenance administration.
• Liaise with contractors and suppliers, including waste management providers.
• Arrange receipt, dispatch and courier activities.
• Support medical gas and consumable chemical ordering requirements.

We can offer you

Salary: $71,352 to $77,022, plus 12% superannuation

A Full Time position, working 38 hours per week

Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

• Novated leasing
• Work related expenses
• Self-education
• Additional superannuation

A healthy work-life balance through flexible work options, additional purchased leave & well-being programs.

Access to gym membership, fitness and wellbeing benefits through Fitness Passport for you and your family.

Employee discount on St John of God Hospital & Medical Services and Private Health Insurance.

Employee support through our dedicated free Employee Assistance Program (EAP).

Innovative Professional Development opportunities.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.