Estate Works Coordinator

Downer; Sydney; On-site; AUD 75,000 - 105,000; Full time

Benefits offered by this job

Healthcare discounts

Retail savings

Car purchases

Employee Assistance Program

Job summary

Downer in Randwick Sydney is hiring an Estate Works Coordinator to join our permanent workforce supporting base and estate services for NSW/ACT and QLD. You will coordinate estate maintenance requests, develop scopes of work and liaise with subcontractors to deliver minor works on time and within budget.

The role requires strong planning, attention to detail, and clear stakeholder communication, with a focus on WHS, quality, procurement, and contract requirements to ensure audit-ready close-out

Qualifications

• Experience coordinating estate maintenance, minor works or facilities management.
• Ability to develop scopes of work and coordinate quotes from contractors.
• Strong planning, follow-up and attention to detail with stakeholder updates.

Responsibilities

• Coordinate Estate Maintenance Requests, Estate Works and minor new works through planning, delivery and close-out.
• Develop clear scopes of work and coordinate site investigations, quotes, clarifications and comparisons.
• Maintain work trackers, schedules, actions and stakeholder updates, escalating risks and delays early.
• Monitor safety, quality and contract requirements, including variations, defects and practical completion.
• Capture completion documentation, asset data, certificates, warranties and audit-ready close-out records.

Skills

Estate maintenance coordination

Stakeholder communication

Planning and scheduling

Subcontractor coordination

Job description

We're proud to announce a major milestone for Downer. Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force. We're inviting applications to join our permanent workforce in Randwick Sydney, as an Estate Works Coordinator. We're committed to building a workplace where everyone feels respected, valued, and empowered to contribute. We're looking for people from all backgrounds - whether you bring Defence experience, industry knowledge, or transferable skills from other sectors. If you're passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team.

What You'll Do

This role offers a broad scope, with key responsibilities including:

• Coordinate Estate Maintenance Requests, Estate Works and minor new works through planning, delivery and close-out.
• Develop clear scopes of work and coordinate site investigations, quotes, clarifications and comparisons.
• Maintain work trackers, schedules, actions and stakeholder updates, escalating risks and delays early.
• Monitor safety, quality and contract requirements, including variations, defects and practical completion.
• Capture completion documentation, asset data, certificates, warranties and audit-ready close-out records.

What You'll Bring

• Experience coordinating minor works, maintenance, construction, facilities management or Defence estate activities.
• Ability to develop scopes of work, coordinate quotes and support subcontractor delivery.
• Strong planning, follow-up and attention to detail, supported by confident stakeholder communication.
• Understanding of WHS, environmental, quality, procurement and document control requirements.
• A Construction White Card, or ability to obtain one, plus eligibility to obtain and maintain an AGSVA Security Clearance.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year (2025) and Prime Contractor of the Year for two consecutive years (2024, 2025). With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF).

What It Means to Belong at Downer

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

We want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it. If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.