Administration Assistant, Southern Highlands

University of Wollongong; Wollongong City Council; On-site; AUD 67,000 - 86,000; Part time

Benefits offered by this job

17% Superannuation

Flexible working arrangements

Generous leave entitlements

Purchased leave options

Professional development opportunities

Part-time 0.8 FTE (28 hours per week)

Job summary

Administration Assistant, Southern Highlands at University of Wollongong (UOW) supports medical education in the Southern Highlands. You will assist in coordinating student placements, provide admin support to staff and manage day-to-day hub operations at Bowral District Hospital.

The role requires strong organisational skills, excellent customer service, and the ability to handle competing priorities. It offers flexible working arrangements, pro-rata salary with 17% superannuation, and clear

Qualifications

• Strong administration and organisational skills.
• Exceptional customer service and communication abilities.
• The ability to manage competing priorities and stay organised.
• Proficiency in Microsoft Office applications.
• Initiative, adaptability and a proactive approach to work.
• A commitment to respectful, inclusive and collaborative practices.

Responsibilities

• Assist in coordination of student placements and learning activities
• Support student accommodation and rural placement experiences
• Provide administrative support to academic staff and program operations
• Coordinate meetings, and key program activities
• Build positive relationships with students, staff and healthcare partners

Skills

Strong administration and organisation

Customer service and communication

Prioritisation and multi-tasking

Microsoft Office proficiency

Initiative and adaptability

Collaborative and respectful

Tools

Microsoft Office

Job description

Administration Assistant, Southern Highlands

Make an impact at the University of Wollongong (UOW) - a purpose-driven institution ranked in the top 1% of universities globally.

About the Role

Join a collaborative team supporting medical education in the Southern Highlands. You'll help students succeed by providing administrative support, coordinating key activities and placements, and ensuring the smooth day-to-day operation of the local clinical school hub.

Key responsibilities

• Assist in coordination of student placements and learning activities
• Support student accommodation and rural placement experiences
• Provide administrative support to academic staff and program operations
• Coordinate meetings, and key program activities
• Build positive relationships with students, staff and healthcare partners

About the Team

The Graduate School of Medicine (GSM) is dedicated to improving health and wellbeing through medical education, research and strong community partnerships. With a focus on regional, rural and remote communities, GSM prepares future doctors to make a meaningful impact where they are needed most.

The Doctor of Medicine (MD) program is delivered across Wollongong, Shoalhaven, the Southern Highlands and a network of rural training sites throughout NSW.

What You'll Bring

• Strong administration and organisational skills
• Exceptional customer service and communication abilities
• The ability to manage competing priorities and stay organised
• Proficiency in Microsoft Office applications
• Initiative, adaptability and a proactive approach to work
• A commitment to respectful, inclusive and collaborative practices

Why Join UOW

• Competitive salary package including 17% superannuation
• Flexible working arrangements and family-friendly policies
• Generous leave entitlementsincluding additional concession days over the Christmas and New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities
• Employment type: Continuing Contingent* | Part-time appointment (0.8 FTE, 28 hours per week)
• Level 3/4: $67,214 - $85,682 (pro-rata) + 17% Superannuation
• Location: Southern Highlands, Bowral District Hospital
• Valid Australian work rights required. Visa sponsorship is not available

Special Job Requirements

• This position requires the incumbent to reside rurally in a Modified Monash Model: (MM2+) region https://www.health.gov.au/topics/rural-health-workforce/classifications/mmm
• This position is not suitable for remote work in accordance with the UOW Remote Working Guidelines

Position Description

Closing Date: Sunday 22 November 2026, 11:55pm

*Continuing Contingent: Refer to section 24 of theUniversity of Wollongong (Professional Services Employees) Enterprise Agreement, 2023: This position forms part of an external funding agreement. Should funding cease and not be renewed the continuing appointment may be terminated on the basis of the contingency.

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.

At the University of Wollongong (UOW), our people are united by a shared purpose - to create a better future through education, research, innovation and meaningful community impact.

With deep local roots and a growing global presence, UOW is proud to contribute to positive change in the communities we serve and the world beyond them. Guided by our Vision 2035 and Strategic Plan 2030, we are building a future that is innovative, inclusive and committed to societal impact - one where people, ideas and opportunity can thrive.

We are recognised for excellence in teaching and research, and for the real-world impact of our work. But what truly brings UOW to life is our people. Across every role, our staff contribute to something bigger - helping shape the future through the work they do every day.

At UOW, we are committed to fostering a culture where people feel valued, supported and empowered to do their best work. Our Values in Actionguide how we work, lead and make decisions - creating a workplace grounded in integrity, accountability, collaboration and excellence.

Joining UOW means becoming part of a values-led community where your work has purpose, your contribution is valued, and the impact you make can be felt locally and globally.