Administration Assistant, Southern Highlands

University of Wollongong; Wingecarribee; On-site; AUD 67,000 - 86,000; Part time

Benefits offered by this job

17% Superannuation

Flexible working arrangements

Family-friendly policies

Generous leave entitlements

Purchased leave options

Professional development

Job summary

University of Wollongong (UOW) in the Southern Highlands seeks an organised administrator to support medical education programs. You will help coordinate student placements, accommodation, and program activities while providing frontline support to staff and learners at the Bowral site.

This 0.8 FTE, part-time role emphasizes collaboration with clinicians and academics, ensuring smooth day-to-day operations and strong stakeholder engagement.

Qualifications

• Strong administration and organisational skills.
• Exceptional customer service and communication abilities.
• Ability to manage competing priorities and stay organised.
• Proficiency in Microsoft Office applications.
• Initiative, adaptability and a proactive approach to work.
• A commitment to respectful, inclusive and collaborative practices.

Responsibilities

• Assist in coordination of student placements and learning activities.
• Support student accommodation and rural placement experiences.
• Provide administrative support to academic staff and program operations.
• Coordinate meetings, and key program activities.
• Build positive relationships with students, staff and healthcare partners.

Skills

Administration

Customer service

Prioritisation

Microsoft Office

Proactivity

Collaboration

Tools

Microsoft Office

Job description

About the Role

Join a collaborative team supporting medical education in the Southern Highlands. You'll help students succeed by providing administrative support, coordinating key activities and placements, and ensuring the smooth day-to-day operation of the local clinical school hub.

Key responsibilities

• Assist in coordination of student placements and learning activities
• Support student accommodation and rural placement experiences
• Provide administrative support to academic staff and program operations
• Coordinate meetings, and key program activities
• Build positive relationships with students, staff and healthcare partners

About the Team

The Graduate School of Medicine (GSM) is dedicated to improving health and wellbeing through medical education, research and strong community partnerships. With a focus on regional, rural and remote communities, GSM prepares future doctors to make a meaningful impact where they are needed most.

The Doctor of Medicine (MD) program is delivered across Wollongong, Shoalhaven, the Southern Highlands and a network of rural training sites throughout NSW.

What You'll Bring

• Strong administration and organisational skills
• Exceptional customer service and communication abilities
• The ability to manage competing priorities and stay organised
• Proficiency in Microsoft Office applications
• Initiative, adaptability and a proactive approach to work
• A commitment to respectful, inclusive and collaborative practices

Why Join UOW

• Competitive salary package including 17% superannuation
• Flexible working arrangements and family-friendly policies
• Generous leave entitlements including additional concession days over the Christmas and New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities

Role Details

• Employment type: Continuing Contingent* | Part-time appointment (0.8 FTE, 28 hours per week)
• Level 3/4: $67,214 - $85,682 (pro-rata) + 17% Superannuation
• Location: Southern Highlands, Bowral District Hospital
• Valid Australian work rights required. Visa sponsorship is not available

Special Job Requirements

• This position requires the incumbent to reside rurally in a Modified Monash Model: (MM2+) region https://www.health.gov.au/topics/rural-health-workforce/classifications/mmm
• This position is not suitable for remote work in accordance with the UOW Remote Working Guidelines

Position Description

For further information about this position, please contact Leanne Betts, Manager, Rural Clinical School on [phone] or via email: [e-mail]

Closing Date: Sunday 22 November 2026, 11:55pm

*Continuing Contingent: Refer to section 24 of theUniversity of Wollongong (Professional Services Employees) Enterprise Agreement, 2023: This position forms part of an external funding agreement. Should funding cease and not be renewed the continuing appointment may be terminated on the basis of the contingency.

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.