Administration Assistant/Receptionist

Hall Chadwick; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

A leading accounting firm in Melbourne is seeking an Administrative Assistant/Receptionist to handle various administrative tasks and support reception. The ideal candidate will have over 12 months of experience in an administrative role, be proficient in Microsoft Office, and possess excellent communication skills. This role offers an opportunity for career development and a supportive work environment.

Benefits

Annual remuneration reviews

Career development opportunities

Wellbeing resources

Employee Assistance Program

Qualifications

• 12+ months administrative experience in a corporate setting including Reception duties.
• Intermediate Microsoft Office skills required.
• High level of accuracy and attention to detail.

Responsibilities

• Manage and sort incoming mail and documents.
• Scan and save documents into our electronic filing system.
• Assist Reception and maintain office areas.

Skills

Administrative experience

Microsoft Office skills

Communication skills

Customer service orientation

Attention to detail

Team collaboration

Education

Certificate IV in Business Administration

Job description

The Administrative Assistant/ Receptionist works closely with the Admin team assisting with a variety of administrative duties and provides back up assistance to Reception.

Key Responsibilities

• Manage and sort incoming mail, including ATO correspondences/notice of assessments, maintain ATOmate
• Generate cover letters for clients
• Scan and save documents into our electronic filing system
• Assist Reception, including covering lunch breaks, leave periods and overflow as required
• Update the digital library with new resources
• Run errands such as banking and posting, and local pick-ups/deliveries when needed
• Manage and update the database (APS)
• Manage and maintain Compu-Stor (offsite archiving system)
• Coordinate DocuSign signing processes
• Administer ShareFile access
• Maintain appropriate stationery supplies
• General upkeep of office areas, maintaining the tidiness and organisation of the stationery room and kitchen facilities
• Flexibly assist other members of the Administration team as requested
• Undertaking other duties within the reasonable scope of the role as requested by Managers and Directors

Skills and Experience

• 12+ months administrative experience in a corporate setting including Reception duties
• Intermediate Microsoft office skills
• Excellent communication skills including a professional and personable phone manner
• Positive and enthusiastic attitude, reliable and self-motivated
• High customer service orientation
• High level of accuracy and attention to detail
• Ability to work independently, as well as effectively and collaboratively within a team
• Ideally minimum certificate IV in business administration/related field. Accounting knowledge a plus.

What we Offer

Here’s some of what you can expect:

• Annual remuneration reviews.
• Career Development Conversations focusing on your development and career path.
• Investment in your continual learning.
• An open door, feedback culture.
• Support to balance your work and life commitments.
• An active social club and opportunities to connect with others.
• Access to Employee Assistance Program.
• Wellbeing resources including fruit, coffee, monthly massages, flu shots and EAP.
• An employee referral program including an attractive bonus.
• The firm is certified as a “Great place to work”.