Administration Assistant - New Business

Lycopodium Limited; Perth; On-site; AUD 60,000 - 80,000; Full time

Job summary

A leading engineering services company in Perth is seeking a Proposal Assistant to support tender processes and ensure quality deliverables. The role involves coordinating proposals, liaising with stakeholders, and maintaining client databases. Ideal candidates will have 1-2 years of experience and strong organizational skills. This position offers career progression and the chance to work with industry experts.

Benefits

Flexible work arrangements

Career progression opportunities

Mentorship from industry experts

Qualifications

• 1-2 years' experience in proposals or tendering processes.
• Strong ability to create quality documentation.
• Demonstrated success influencing stakeholders.
• Ability to work autonomously and collaboratively.
• Good organizational and time management skills.

Responsibilities

• Assist Proposal Lead and Group Manager in quality deliverables.
• Support tendering process activities.
• Coordinate proposals with Lycopodium subsidiaries.
• Ensure quality of company materials.
• Manage bid and tender submission process.

Skills

Proposals and tendering processes

Organizational skills

Time management

Stakeholder communication

Team collaboration

Job description

With offices in Australia, Canada, USA, South America, Southern Africa, Ghana and the Philippines, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Proposal Assistant to join our growing team in Perth

Reporting to the Lead Proposal Engineer, the Proposals Assistant provides critical support to the tender coordination process as directed by the Group Manager – Commercial and New Business. Consistently working towards producing quality deliverables, this role will suit a self-motivated administrator seeking to build their skills in a supportive, energetic team of New Business professionals.

The tasks you'll perform:

• Assist the Proposal Lead and the Group Manager – Commercial and New Business to ensure the quality of deliverables is aligned with the needs of each business opportunity, the Company’s objectives and the requirements of the Client.
• Support all activities related to the successful delivery of the tendering process
• Coordinate with all Lycopodium subsidiaries in relation to proposals.
• Ensure the quality of all company materials, with particular focus on tender and proposal inputs.
• Involvement in all proposal generation activities related to identification, development and maintenance of quality business opportunities.
• Proposal kick-off and ongoing coordination to ensure alignment of all contributions with minimal re-work.
• Coordinating the end to end bid and tender submission process including all administrative aspects of proposal development.
• Liaising with key internal stakeholders to manage completion and delivery to deadlines.
• Maintain client database and target new opportunities.
• Developing marketing collateral and updating capability statements as required.
• General administration, record keeping, filling etc.

What you will bring:

• Ideally 1-2 years' experience contributing to a proposals and tendering processes or a strong ability to create quality business sales related documentation
• A 'can do' attitude to embracing business challenges
• Demonstrated success influencing diverse stakeholders both written and verbal
• Demonstrated ability to work autonomously and collaboratively with colleagues across all business units.
• Experience in building and sustaining positive relationships with business stakeholders, including clients, vendors and co-workers.
• Proactively seek and accept guidance and feedback provided by subject matter experts.
• Driven and determined to achieve objectives through continued professional development.
• Good organisational and time management skills.
• Personal qualities of integrity, credibility and commitment.

The benefits we'll provide:

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different, and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Are undertaking significant people and technology initiatives that will support the workplace of the future.

We encourage and value diversity and inclusion and welcome applications from all backgrounds regardless of gender, age, disability and ethnicity.

Our commitment to equal opportunity is embodied in our values of Respect, Integrity & Diligence. They are inherent in who we are, as individuals, and collectively as a Company.

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.

Please submit your CV by clicking the 'Apply' button.