Administration Assistant

Alcoa; Shire Of Murray; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Attractive remuneration

Parental leave support

Volunteer hours

Alcoa Live Well program

Salary packaging

Job summary

Alcoa Corporation is seeking an Administration Assistant to join the WA Mining team at Huntly Minesite in Western Australia. The role provides confidential administrative support to the Department Manager and team, coordinating day-to-day operations, reporting, scheduling, and communications to ensure smooth workflows.

Key responsibilities include diary management, preparing reports and correspondence, and acting as a central contact for internal and external stakeholders.

Qualifications

• Strong administration, coordination and organisational abilities.
• Confidential handling of information with discretion.
• Experience preparing reports, presentations and spreadsheets.

Responsibilities

• Provide confidential administrative support to the Department Manager or Supervisor.
• Coordinate diary management, scheduling, meetings, travel and accommodation.
• Prepare reports, presentations, correspondence, and spreadsheets to support dept requirements.
• Support administrative systems, data input, reporting processes and follow-up actions.
• Assist with stationery, office equipment, and purchasing processes.
• Act as a trusted point of contact for the team and enquiries.

Skills

Administration

Scheduling

Communication

Team player

Tools

Microsoft Office

Job description

Shape Your World

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.

This is your opportunity to help shape the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.

About the Role

We have an opportunity for an Administration Assistant to join our WA Mining team at Huntly Minesite. This role will provide confidential, high-quality administrative support to the relevant Department Manager or Supervisor and their team, helping keep day-to-day operations, reporting, scheduling and communication running smoothly.

In this role, you will play an important part in supporting an efficient and well-organised department by coordinating administrative processes, preparing reports and correspondence, managing scheduling requirements, and acting as a key point of contact for internal and external stakeholders.

Key responsibilities include:

• Providing confidential administrative and personal assistant support to the Department Manager or Supervisor.
• Coordinating diary management, scheduling requirements, meetings, travel and accommodation arrangements.
• Preparing reports, presentations, correspondence, spreadsheets and other documentation to support departmental requirements.
• Supporting administrative systems, data input, reporting processes and follow-up actions to ensure timely and accurate information flow.
• Assisting with stationery, office equipment, purchasing processes and other department support activities.
• Acting as a trusted point of contact and resource for the team, using sound judgement and professionalism when responding to enquiries.

What’s on offer

• Attractive remuneration and variable bonus plan.
• Employee growth and development opportunities.
• Parental leave support for all caregivers.
• Paid employee volunteering hours within our community.
• Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.
• Salary packaging for a novated car lease, employee share plan and superannuation options.

What you can bring to the role

• Strong administration, coordination and organisational skills.
• Ability to handle confidential information with professionalism and discretion.
• Confidence preparing correspondence, reports, presentations and spreadsheets.
• Strong attention to detail, time management and follow-up skills.
• Confidence using Microsoft Office systems and other business or administrative systems.
• A collaborative mindset and willingness to support team members across a range of administrative requirements.

Additional information

• Interviews may progress prior to the closing date, although all applications will be considered.
• You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.

Be part of shaping our organisation and join us in building a legacy of excellence for future generations.

#AlcoaAUS

#LI-SV1

About the Location

Huntly is one of our two bauxite mines in Western Australia. Established in 1976 and located east of North Dandalup in WA, it is the world’s second largest bauxite mine, supplying ore to Alcoa’s Pinjarra alumina refinery. Bauxite ore from Alcoa’s Huntly and Willowdale mines helps to produce almost half of Australia’s alumina and approximately 19 per cent of Australia’s aluminium. Our workplace is an inclusive and respectful environment, where we embrace change, new ideas and equal opportunity to succeed.

We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.

This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!

Your work. Your world. Shape them for the better.