Administration Assistant

Alcoa Australia; Greater Bendigo; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Attractive remuneration and variable‑n

Employee growth and development

Parental leave support for all carers

Paid volunteering hours

Alcoa Live Well program discounts

Salary packaging for novated car lease

Job summary

Alcoa Australia is seeking an Administration Assistant to join our WA Mining team at Huntly Minesite. The role provides confidential administrative support to the Department Manager and team, coordinating diary management, meetings, travel and accommodation, and preparing reports and correspondence to keep operations running smoothly.

You will assist with data, scheduling, documentation, and stakeholder communications, contributing to an efficient and well-organised department while maintaining

Qualifications

• Strong administration, coordination and organisational skills.
• Ability to handle confidential information with professionalism.
• Experience preparing reports, presentations and spreadsheets.

Responsibilities

• Provide confidential administrative support to the Department Manager or Supervisor.
• Coordinate diary management, meetings, travel and accommodation.
• Prepare reports, presentations, correspondence and spreadsheets for departmental requirements.
• Support administrative systems, data input and reporting processes.
• Assist with stationery, office equipment and purchasing processes.
• Serve as a trusted point of contact for the team and stakeholders.

Skills

Administration

Diary management

Microsoft Office

Confidential handling

Job description

About the Role

We have an opportunity for an Administration Assistant to join our WA Mining team at Huntly Minesite. This role will provide confidential, high-quality administrative support to the relevant Department Manager or Supervisor and their team, helping keep day-to-day operations, reporting, scheduling and communication running smoothly. In this role, you will play an important part in supporting an efficient and well‑organised department by coordinating administrative processes, preparing reports and correspondence, managing scheduling requirements, and acting as a key point of contact for internal and external stakeholders.

• Providing confidential administrative and personal assistant support to the Department Manager or Supervisor.
• Coordinating diary management, scheduling requirements, meetings, travel and accommodation arrangements.
• Preparing reports, presentations, correspondence, spreadsheets and other documentation to support departmental requirements.
• Supporting administrative systems, data input, reporting processes and follow‑up actions to ensure timely and accurate information flow.
• Assisting with stationery, office equipment, purchasing processes and other department support activities.
• Acting as a trusted point of contact and resource for the team, using sound judgement and professionalism when responding to enquiries.

What’s on offer

• Attractive remuneration and variable bonus plan.
• Employee growth and development opportunities.
• Parental leave support for all caregivers.
• Paid employee volunteering hours within our community.
• Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.
• Salary packaging for a novated car lease, employee share plan and superannuation options.

What you can bring to the role

• Strong administration, coordination and organisational skills.
• Ability to handle confidential information with professionalism and discretion.
• Confidence preparing correspondence, reports, presentations and spreadsheets.
• Strong attention to detail, time management and follow‑up skills.
• Confidence using Microsoft Office systems and other business or administrative systems.
• A collaborative mindset and willingness to support team members across a range of administrative requirements.

Be part of shaping our organisation and join us in building a legacy of excellence for future generations.

About the Location

Huntly is one of our two bauxite mines in Western Australia. Established in 1976 and located east of North Dandalup in WA, it is the world’s second largest bauxite mine, supplying ore to Alcoa’s Pinjarra alumina refinery. Bauxite ore from Alcoa’s Huntly and Willowdale mines helps to produce almost half of Australia’s alumina and approximately 19 per cent of Australia’s aluminium.

Our workplace is an inclusive and respectful environment, where we embrace change, new ideas and equal opportunity to succeed. We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate. This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career! Your work. Your world. Shape them for the better. Shape your Career at Alcoa!

As an Alcoan you are part of a global team committed to advancing sustainability and delivering excellence and innovation. As a values‑based company, we Act with Integrity, Operate with Excellence, Care for People, and Lead with Courage.