Administration Assistant

McKinley Plowman; Perth; On-site; AUD 50,000 - 65,000; Full time

Job summary

A leading financial services firm in Perth is seeking an Administration & Reception Assistant to provide exceptional front-line support and administrative functions. The ideal candidate will have prior reception experience, excellent organisational skills, and a proactive attitude. Responsibilities include greeting clients, managing calls, and maintaining databases. This is an excellent opportunity to join a supportive team in a growing office environment.

Qualifications

• Previous experience in an administration or reception role.
• Strong organisational skills with the ability to juggle multiple priorities.
• High attention to detail and accuracy in all tasks.

Responsibilities

• Greeting clients and visitors professionally.
• Managing reception and incoming calls.
• Maintaining client records and databases.

Skills

Client service approach

Organisational skills

Attention to detail

Proactive attitude

Confidence with office technology

Tools

XPM

FYI

ATO

ASIC

Job description

Over more than twenty years, McKinley Plowman (MP+) has grown to be one of WA’s largest and most successful full-service financial services firms, with over 50 team members across Joondalup and the CBD.

We pride ourselves on building lifelong partnerships with our clients, offering expertise across accounting, wealth, property, superannuation, finance, branding, and more. Our diverse services set us apart, but it’s our people who truly define us.

At MP+, you’ll work in a merit-based environment where your drive, initiative, and willingness to learn will see you develop and grow – not just by time served, but by the impact you make

Note: We request that you apply directly to us in your own capacity as no resumes will be accepted from recruitment agencies in relation to this position.

Job Description

Your next career move in admin starts here!!

McKinley Plowman are excited to offer a fantastic opportunity to join our growing Perth CBD office in an administration and reception capacity. We are looking for a well-organised, highly proactive Administration & Reception Assistant who will be the first point of contact for our clients and play an important role in supporting our team.

As the face of our CBD office, you’ll ensure a professional and welcoming experience for clients while providing high-quality administrative support across the business.

Key Responsibilities

• Warmly greeting clients and visitors, ensuring meeting rooms are prepared and presented to a high standard.
• Managing reception, incoming calls, and general enquiries.
• Preparing and distributing correspondence, as well as prioritising and managing email traffic.
• Maintaining client records and databases (XPM, FYI, ATO, ASIC).
• Assisting with new client and entity setups (companies, trusts, SMSFs, business names).
• Supporting compliance processes, including ASIC annual reviews (CAS360).
• Providing general office support to ensure smooth day-to-day operations in the CBD office.

Desired Skills and Experience

• Previous experience in an administration or reception role, ideally within professional services.
• A polished and professional approach to client service – in person, over the phone, and in writing.
• Strong organisational skills with the ability to juggle multiple priorities.
• High attention to detail and accuracy in all tasks.
• A proactive, “can-do” attitude and willingness to support colleagues.
• Confidence with office technology and software for diary management, workflow, and client records.
• Ability to maintain confidentiality and handle sensitive information.