Administration Assistant

Levande Pty; City of Parramatta Council; On-site; AUD 50,000 - 80,000; Full time

Job summary

An innovative company is seeking two dynamic Administration Assistants to join a vibrant community. In these full-time roles, you'll play a crucial part in enhancing residents' lives through exceptional service and support. One role focuses on back-office tasks, while the other emphasizes building relationships with residents and guests. With a rotating schedule, you will enjoy a variety of work hours. This is a fantastic opportunity to grow your career in a supportive environment that values your contributions and fosters a sense of community. Join us and make a meaningful impact!

Benefits

My Day for well-being

We Shine Savings

Employee Assistance Program

Continuing Education Assistance

Go 1 Learning Library

We Shine Recognition

Grandparents Leave

Qualifications

• Strong administrative skills and a passion for service are essential.
• Ability to handle multiple responsibilities and manage tasks effectively.

Responsibilities

• Greet residents and guests warmly, creating a welcoming environment.
• Manage village communications and organize community events.
• Assist the Village Manager with essential administrative tasks.

Skills

Administrative Skills

Customer Service

Communication

Relationship Building

Organizational Skills

Discretion

Tools

Microsoft Office Suite

SharePoint

D365

Job description

Join a pioneering force in redefining lifestyle living, where your work will directly contribute to enriching lives and communities.

Working with us

Our mission, 'To enrich lives and communities,' is more than just words—it's our promise to create exceptional living experiences that feel more like a beautiful, hotel-style retreat than a traditional retirement community. As an Administration Assistant at our brand-new, state-of-the-art Cambridge Village opening this September, you’ll be at the heart of it all—helping to build something truly remarkable.

What’s in it for you?

• My Day: Your annual day to focus on well-being and lifestyle
• We Shine Savings: Unlock savings across all industries and top brands
• EAP (Employee Assistance Program): Confidential support for you and your family.
• Continuing Education Assistance: Invest in your growth with paid study leave.
• Go 1 Learning Library: Access over 100,000 on-demand learning solutions.
• We Shine Recognition: Feel appreciated with peer-to-peer and manager-to-team recognition.
• We Connect: Love where you work? Refer a friend and reap the rewards
• Grandparents Leave: Cherish special moments with your grandchildren

The Role

Transform Lives and Grow With Us

Are you ready for a role that's more than just a job? At Levande, we’re looking for two dynamic Administration Assistants to join our vibrant community. One will focus on back-office support, managing administrative tasks, organising systems, and ensuring everything runs smoothly behind the scenes. The other will be front and center, creating a welcoming environment and building relationships with residents and guests, becoming the friendly face they rely on every day. Both roles offer opportunities to grow, innovate, and connect with the people we serve, ensuring your impact is felt throughout the community.

These are full-time roles with a rotating roster:

• Two weeks each month, you'll work Monday to Friday from 8am to 4pm
• One week, you'll work weekend shifts (Saturday and Sunday 8am to 4pm) with Thursday and Friday as your days off
• The remaining week, you'll work Monday to Friday from 11am to 7pm

Your Impact

• Warm Welcome: Greet residents, guests, and staff with a friendly, approachable demeanor, making them feel at home.
• Clear Communication: Manage all village communications and create community newsletters that inform and engage residents.
• Event Coordination: Plan and organise community events that foster connection and engagement.
• Administrative Support: Assist the Village Manager with essential administrative tasks to ensure smooth operations.
• Confidentiality and Precision: Handle sensitive information with care, ensuring confidentiality and accuracy in all tasks.

Why You'll Love This Role

• Make a Difference: Directly improve our residents' lives, fostering a supportive and connected environment.
• Grow Your Career: Benefit from our commitment to your professional development and career advancement.
• Be Part of a Team: Collaborate with passionate colleagues in a culture that values innovation and respect.
• Enjoy Unique Benefits: We offer wellness programs, flexible schedules, and more to support your lifestyle.

What we love about you

• Passion for Service: You genuinely care about delivering outstanding service to residents and colleagues.
• Strong Administrative Skills: You excel in organising, managing tasks, and handling multiple responsibilities.
• Relationship Builder: You’re a natural at connecting with others, building strong relationships within the team and community.
• Tech-Savvy: Proficient in Microsoft Office Suite; knowledge of SharePoint & D365 is a plus, but not essential.
• Discretion and Sensitivity: You handle confidential information thoughtfully and with professionalism.

Ready to Apply?

If you're organised, approachable, and ready to support a team that’s dedicated to making a difference, we’d love to hear from you. Join us at Levande and play a vital role in creating a welcoming and well-run village community.

Levande is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.