Administration Assistant

Archdiocese of Brisbane; City of Brisbane; On-site; AUD 40,000 - 50,000; Part time

Job summary

Archdiocese of Brisbane's St Thomas the Apostle Parish, Camp Hill, is seeking a friendly Administration Assistant to support the parish secretary and team in a casual capacity. The role offers 5–10 hours per week, with flexibility across one or two days to match parish needs.

You will greet parishioners, handle phone and email enquiries, and assist with newsletters, records in PACS and Flocknote, sacramental administration and basic WHS tasks.

Qualifications

• Previous experience in an administration, reception, clerical or office support role.
• Good computer skills, including Microsoft Word, Excel and Outlook.

Responsibilities

• Provide a friendly and professional first point of contact for parishioners and visitors.
• Answer telephone enquiries and welcome visitors to the parish office.
• Provide general administrative support including mail, filing, scanning and record keeping.
• Prepare and distribute parish newsletters and bulletins.
• Maintain parish information and family records in PACS and Flocknote.
• Assist with administrative arrangements for baptisms, weddings and funerals.
• Prepare sacramental certificates and registers.

Skills

Administrative experience

MS Word

Excel

Outlook

Organisational skills

Communication

Discretion

Tools

PACS

Flocknote

Job description

Administration Assistant - Camp Hill Parish

Location: St Thomas the Apostle Parish, Camp Hill QLD

Employment: Casual | Approximately 5-10 hours per week, flexible based on parish needs

About The Archdiocese Of Brisbane

The Catholic Archdiocese of Brisbane is a dynamic and diverse organisation that supports communities across Southeast Queensland through its parishes, ministries, schools and community services. Our parishes are welcoming community environments where people come together for worship, connection and support through many important stages of life.

St Thomas the Apostle Parish, Camp Hill

is seeking a friendly and organised Administration Assistant to support the day-to-day activities of the parish office and provide a welcoming point of contact for parishioners, families, volunteers and visitors.

About The Role

We are seeking a friendly and organised Administration Assistant to provide additional support to the Parish Secretary and parish team, including office coverage during periods of Secretary leave.

This flexible casual role will generally offer 5-10 hours per week, which may be worked across one or two days depending on parish needs. Additional hours may be available during busy periods, particularly throughout the sacramental programme and when leave coverage is required.

This role would suit an experienced administrator who enjoys working with people and is looking for flexible hours within a welcoming parish community.

Responsibilities

Your responsibilities will include:

• Providing a friendly and professional first point of contact for parishioners, families, visitors and community members.
• Answering telephone enquiries and welcoming visitors to the parish office.
• Providing general administrative support, including mail, filing, scanning, photocopying and record keeping.
• Preparing and distributing parish newsletters and bulletins.
• Maintaining parish information and family records using systems such as PACS and Flocknote.
• Assisting with administrative arrangements for baptisms, weddings and funerals.
• Preparing sacramental certificates, registers and associated documentation.
• Supporting the administration of parish sacramental programs.
• Preparing liturgy slides, booklets and other parish materials.
• Managing church and office supply orders.
• Assisting with routine WHS administration and safeguarding records.
• Coordinating minor maintenance requirements and contractor visits.
• Maintaining confidentiality and handling personal or sensitive information with care and discretion.
• Providing other reasonable administrative support as required to meet the evolving needs of the parish.

About You

You will be someone who enjoys working with people and understands the importance of creating a welcoming, respectful and supportive experience for everyone who contacts the parish.

You Will Ideally Bring

• Previous experience in an administration, reception, clerical or office support role.
• Good computer skills, including confidence using Microsoft Word, Excel and Outlook.
• Strong organisational and time-management skills with excellent attention to detail.
• A friendly and professional communication style and the ability to interact respectfully with people from a variety of backgrounds.
• The ability to manage competing priorities in a busy community environment.
• Discretion and sound judgement when handling confidential or sensitive information.
• The ability to work independently while also contributing positively to a small and supportive team.
• An understanding of Catholic parish life and operations, or a willingness to learn and work respectfully within the mission and values of the Catholic Church.
• A willingness to learn parish systems such as PACS and Flocknote.
• The ability to obtain a Paid Blue Card and National Criminal History Check
• Experience within a parish, church, community or not-for-profit environment would be advantageous but is not essential.

If you are an organised and approachable administrator who enjoys working with people and would value the opportunity to contribute to a welcoming parish community, we would love to hear from you.

For any enquiries regarding the role, please email Brent Hunter [e-mail].

Child Safety

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks, criminal history checks, and background referencing for all persons who will engage in direct and regular involvement with children and young people (0 - 18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has a 0 tolerance to abuse of children or vulnerable adults.

Accessibility and Inclusivity

The Archdiocese of Brisbane is committed to creating an accessible and inclusive environment where all job candidates can fully engage in the recruitment process. If you require any reasonable accessibility adjustments or information in an alternative format during the recruitment process, please contact us to discuss how we can support your participation. We respect your privacy and confidentiality. Information is shared with other staff only as reasonably necessary to arrange workplace accessibility adjustments.