Administration Assistant

Flinders University; Adelaide; On-site; AUD 76,000 - 82,000; Full time

Job summary

Flinders University is seeking an Administration Assistant (Learning and Teaching Innovation Administration Assistant). You will provide administrative support to teaching and student outreach, mainly for domestic enabling programs, within a collaborative, inclusive team.

You will manage records, assist in organizing student events, and provide services related to professional learning and teaching workshops while supporting staff and students across learning and teaching initiatives.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational skills with high attention to detail and ability to meet deadlines.
• Proficiency with the Microsoft Office suite and competency with web-based systems.
• Ability to work effectively as a team member and follow leadership direction.

Responsibilities

• Establish positive working relationships with staff across Learning and Teaching portfolios and the Deputy Vice Chancellor (Students) portfolio.
• Maintain processes and systems to ensure an effective electronic records management system in compliance with university policies.
• Assist in organising student support events, workshops, and initiatives such as English for academic purposes and orientation events.

Skills

Communication

Interpersonal skills

Organisational skills

Attention to detail

Deadline driven

MS Office

Web-based systems

Teamwork

Tools

Microsoft Office Suite

Job description

Fixed - Term | Full -Time

Higher Education Officer Level 4 | $76,140 - $82,119 p.a. (Pro rata)

Location: Bedford Park / Kaurna Country

About the Role

Flinders University is seeking an eager and motivated individual to be the Administration Assistant (internally known as Learning and Teaching Innovation Administration Assistant). You will provide administrative support to teaching and student outreach, primarily for Flinders University domestic enabling programs.

Working collaboratively in a supportive and inclusive team, you will provide subject matter expertise, through your lived student experience, to student-facing programs and services. As the Administration Assistant you will also complete administrative tasks associated with the delivery of professional learning and teaching workshops and the provision of student and staff learning and teaching support.

You will also be responsible for:

• Establishing positive working relationships with staff from across the Learning and Teaching portfolio and the Deputy Vice Chancellor (Students) portfolio.
• Maintaining processes and systems to ensure an effective and accessible electronic records management system of important files, in compliance with the University's policies and procedures.
• Assisting in the organisation of student support events, workshops, and initiatives, such as English for academic purposes, orientation and student celebration events.

About You

Your excellent communication and interpersonal skills will be the key to your success as you build and maintain effective relationships with a wide range of stakeholders. You will be a dynamic and proactive individual, with great organisational skills, high attention to detail and the ability to meet deadlines when assisting with the provision of student and staff learning and teaching support. Your positive and passionate attitude in assisting academic staff and students, will be an asset to a vibrant and supportive team culture, as you all strive to achieve the same common goal.

The successful Learning and Teaching Innovation Administration Assistant will demonstrate:

• Demonstrated broad ranging administrative skills including proficiency with the Microsoft Office suite of software and competency with web-based systems.
• Proven ability to work effectively as a member of a team and act under the direction of leadership to achieve program/section goals.

Current Flinders Students are encouraged to apply

About the Office of the Deputy Vice Chancellor (Students)

The Office of the Deputy Vice-Chancellor (Students) provides administrative support to key strategic and operational functions of the University's student-related and academic services. Under the general portfolio, the Office team support Portfolio leadership and facilitate dialogue between key service areas to help the Portfolio ensure Flinders' educational offerings are innovative, of assured quality, and are student centred. This drives our values and ethos, our impact and engagement, and our vision to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia's most enterprising graduates.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services
• We embrace diversity and promote equity and inclusion for all students and staff
• Vibrant campus life and amenities including on campus health care services , gym and childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Please see here for our Reconciliation Action Plan

Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

Flinders University is committed to providing a safe, respectful and inclusive environment, free from gender‑based v