Administration Assistant

Total Tools; Adelaide; On-site; AUD 50,000 - 60,000; Full time

Benefits offered by this job

Product discounts

Onsite parking

Employee assistance program

Career development

Job summary

Total Tools Lonsdale is seeking a Full Time Administration Assistant to provide high-level administration support and help the store meet customer and store performance goals. You will handle day-to-day operations, banking reconciliations, supplier invoices, data entry into Pronto, filing, order office supplies, and coordinate events.

You will work as part of a team with a positive, confidential approach. The role offers job stability, onsite parking, employee discounts, and a supportive culture

Qualifications

• Daily banking reconciliations and accounts administration.
• Support accounts payable/receivable and month-end procedures.
• Proficient data entry into Pronto and general admin duties.
• Strong organizational skills and discretion.

Responsibilities

• Perform daily banking reconciliations and assist with accounts administration.
• Support accounts payable and receivable workload and month-end procedures.
• Monitor payments and prepare cycles for owner approval.
• Process supplier invoices and reconcile statements.
• Maintain organized filing systems and assist with events.
• Order office supplies and monitor stock levels.
• Answer phones, emails and liaise with the team.
• Enter data into the Pronto software accurately.

Skills

Attention to detail

Team player

Trustworthy

Eager to learn

Administrative experience

Pronto data entry

Tools

Pronto

Job description

• Role with Australia's Ultimate Tool Shop!
• Product Discounts, Onsite Parking & Free Employee Assistance Program
• Dynamic Role!

Total Tools Lonsdale is looking for a Full Time Administration Assistant to join the team. The primary purpose of the Administration Assistant position is to provide the highest level of administration support to enable the store to exceed customer expectations and support meeting the overall store performance levels.

As our Administration Assistant, you will play a key role in supporting the day-today operations and administration of the store.

Your responsibilities will include:

• Performing daily banking reconciliations and assisting with accounts administration
• Supporting Accounts Payable and Receivable workload, including end of month procedures.
• Monitor payment commitments and prepare payments per cycle e.g. weekly, fortnightly or monthly for authorisation by the owner
• Supporting supplier invoice processing, credit note matching, and reconciling monthly statements
• Managing and maintaining organised filing systems
• Coordinating and preparing for internal events, including seasonal campaigns and store functions
• Ordering office supplies and monitoring stock levels
• Assisting with general administrative duties of the store, including answering phones, preparing emails, and liaising with the team
• Accurately entering data into relevant software system Pronto

Does this sound like you?

• You have a positive, can-do attitude and enjoy being part of a team
• You bring strong attention to detail
• You're trustworthy, reliable, and understand the importance of confidentiality
• You’re eager to learn and open to taking on new tasks
• Previous administration experience is a plus, we’re looking for someone with the right mindset and willingness to grow

Why work for us?

For 30 years, Total Tools has operated as the ultimate tool shop, delivering the right tools and advice for our customers, who are building the future! We are the first choice for trade quality tools and best of all, most of our nationwide stores are locally owned and operated.

In 2020, we were proud to join the Metcash group, alongside brands such as IGA, Mitre 10 and Home Timber and Hardware (just to name a few). While continuing to operate as separate entities, we are working together on opportunities that generate long-term growth and value for the independent sector. Join us, and you are joining the biggest and the best in the industry!

Our operating model is one that respects and invests in our team and customers. We live by our values- One Team, own it & Get it Done, Customer First & Be the Difference!

We also offer:

• Competitive wages, with flexible rosters
• Onsite Parking: Parking available to all employees.
• Supportive Culture: Culture focused on team and support for your development
• Product Discounts: Generous staff store discount program available
• Supportive Management and commitment to ongoing career development and growth

Total Tools is a proud equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All hiring decisions are based upon skills, qualifications, and merit.

Only applicants with valid working rights in Australia will be considered for this position.

‘#S-DNI’