Administration and Production Support

James Fisher and Sons plc; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Wellbeing programs

Flexible working

Community service leave

Fruit baskets

Free on-site parking

Novated car leasing

Parental Leave Scheme

Job summary

James Fisher and Sons plc in Caringbah, NSW, is seeking an Administration and Production Support to join the site team. You will combine reception, administration and coordination to help the day-to-day operations of the Diving and Hyperbaric Products business line, delivering a professional and welcoming experience for visitors and colleagues.

You will manage diaries, records and timesheets, assist purchasing and production teams, arrange meetings and travel, and maintain office systems to

Qualifications

• Experience in an administrative or office support role.
• Experience within a production or manufacturing environment (desirable).
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Experience using ERP/MRP systems and Microsoft Office applications.
• Strong communication and interpersonal skills, with the ability to build effective working relationships.
• Ability to work independently, as well as collaboratively within a team.
• A proactive and self-motivated approach, with strong data entry skills and an understanding of ISO 9000 requirements being advantageous.

Responsibilities

• Provide professional reception and front-of-house support, greeting visitors and managing incoming calls and correspondence.
• Deliver day-to-day administrative support, including diary management, records maintenance, timesheet administration, and document preparation.
• Support the Purchasing and Production teams with administrative activities related to diving and hyperbaric products.
• Coordinate meetings and events, including scheduling, preparing agendas and materials, and arranging travel, accommodation, and catering.
• Maintain office systems, databases, and administrative processes to support efficient operations.
• Process routine purchasing and financial transactions in line with company procedures.
• Provide general office support and assist with ad hoc administrative tasks as required.

Job description

Administration and Production Support

Caringbah, New South Wales
Full-time, Permanent

Please note that this role requires security checks.

The Role

As the first point of contact for the Caringbah site, this role plays a key part in supporting the day-to-day operations of the Diving and Hyperbaric Products business line. Combining reception, administration, and coordination responsibilities, you will provide essential support to ensure the efficient running of the office while delivering a professional and welcoming experience for visitors, customers, and colleagues.

What you'll be doing

• Provide professional reception and front-of-house support, greeting visitors and managing incoming calls and correspondence.
• Deliver day-to-day administrative support, including diary management, records maintenance, timesheet administration, and document preparation.
• Support the Purchasing and Production teams with administrative activities related to diving and hyperbaric products.
• Coordinate meetings and events, including scheduling, preparing agendas and materials, and arranging travel, accommodation, and catering.
• Maintain office systems, databases, and administrative processes to support efficient operations.
• Process routine purchasing and financial transactions in line with company procedures.
• Provide general office support and assist with ad hoc administrative tasks as required.

What we're looking for

• Experience in an administrative or office support role.
• Experience within a production or manufacturing environment (desirable).
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Experience using ERP/MRP systems and Microsoft Office applications.
• Strong communication and interpersonal skills, with the ability to build effective working relationships.
• Ability to work independently, as well as collaboratively within a team.
• A proactive and self-motivated approach, with strong data entry skills and an understanding of ISO 9000 requirements being advantageous.

Why join us?

• Join a team of people who are passionate about their job.
• Opportunity to expand the role and obtain new skills and experience.
• Contribute to a growing and successful business with an exciting order book.
• Wellbeing programs - employee assistance program to support you and your immediate family with counselling and support as needed.
• Flexible working arrangements, including a condensed working week to support a half day every Friday.
• Generous paid community service leave to support your local community or serve as a defence reservist.
• Weekly fruit baskets to keep hunger at bay on busy days.
• Free on-site parking.
• Novated car leasing options available.
• Paid Parental Leave Scheme.

About Us

James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.

Visit our website at: Home | James Fisher and Sons plc
For more information about our values and behaviours, follow the link: About us | James Fisher and Sons plc

James Fisher Defence (JFD), part of the James Fisher Group, is a global leader in underwater capability, delivering cutting-edge diving, submarine rescue, and hyperbaric solutions to both commercial and defence markets. Operating worldwide, JFD is the foremost provider of submarine rescue services and a trusted name in submarine escape training. We're also at the forefront of hyperbaric rescue innovation and a leading supplier of advanced diving equipment and saturation systems across the industry. Explore more about JFD

At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.