Admin Coordinator

Downer; Richmond Shire; On-site; AUD 60,000 - 80,000; Full time

Job summary

A leading integrated services provider in Australia is seeking an Admin Coordinator based in Queensland. The successful candidate will provide administrative support, manage supplier invoices, and maintain data accuracy. Strong organizational skills and advanced IT proficiency are essential. This role offers a chance to contribute to significant Defence capabilities within an inclusive team environment.

Benefits

Healthcare discounts

Savings on retail purchases

Employee Assistance Program

Qualifications

• Experience in an administrative coordination role within a corporate or operational environment.
• Strong IT systems proficiency.

Responsibilities

• Provide administrative support to Base operations.
• Coordinate meetings, agendas, and minutes.
• Manage supplier invoices and finance duties.
• Maintain document and data accuracy.
• Process purchase orders and procurement documentation.

Skills

Knowledge of administrative procedures

Strong organizational skills

Attention to detail

Advanced Microsoft Office proficiency

Job description

We're inviting applications to join our permanent workforce in Newcastle as an Admin Coordinator.

At Downer, we plan, create, and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world-leading insight, we work closely with our customers to design, build, and sustain assets, infrastructure, and facilities.

About the Role

Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions, NSW/ACT and QLD. We're committed to building a workplace where everyone feels respected, valued, and empowered to contribute.

Commencing January 2026, we're looking for people from all backgrounds - whether you bring Defence experience, industry knowledge, or transferable skills from other sectors.

If you're passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team - express your interest today.

Responsibilities

• Provide administrative support to Base operations, including reporting, correspondence, and record keeping.
• Coordinate meetings, agendas, and minutes, tracking action items to completion.
• Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
• Maintain document and data accuracy in systems such as Objective, GEMS, and INX.
• Process purchase orders, receipts, and other procurement documentation.

Requirements

• Knowledge of administrative procedures, office systems, and record management processes.
• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Experience in an administrative coordination role within a corporate or operational environment.
• Strong IT systems proficiency, including Microsoft Office suite at an advanced level.

You'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year (2025) and Prime Contractor of the Year for two consecutive years (2024, 2025).

What It Means to Belong at Downer

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally, you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases, and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

We're committed to building a team that reflects the diverse communities we serve and welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

Downer is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive workplace where everyone feels valued and respected.