Admin Assistant - Construction

Bechtel; Cloncurry Shire; On-site; AUD 90,000 - 120,000; Full time

Job summary

Bechtel is delivering the Eva Copper Mine Project in Queensland, Australia, providing EPC services and strong administrative leadership for the site. This role handles travel, expense reports, correspondence, and office coordination to keep the project running smoothly.

You will work with site leadership, manage onboarding, and maintain records in a fast-paced, remote camp environment, ensuring confidentiality and high standards of professionalism.

Qualifications

• Requires a minimum of 4-6 years of related experience.
• Associate degree or related technical training preferred.
• Experience working at a construction jobsite is a plus.
• Ability to work in a remote project location camp-based environment.

Responsibilities

• Provide general administrative support to site leadership team, supervisors, and project teams as required.
• Coordinate daily site administration activities with timely, accurate, and professional service delivery across the project.
• Prepare, format, maintain, and distribute correspondence, reports, presentations, registers, meeting agendas, minutes, and action items.
• Coordinate meetings, calendar bookings, visitor requirements, and general office arrangements.
• Assist with mobilisation, demobilisation, onboarding, and site access requirements for project personnel and visitors.
• Prepare and process travel documentation, expense reports, purchase requisitions.
• Create and maintain accurate records, registers, contact lists, and administrative trackers to support site operations.
• Handles complex administrative items independently.
• Handle confidential and sensitive information with discretion, professionalism and integrity.
• Independently anticipates problems and changing priorities; alerts manager and take action to adapt manager’s schedule/commitments accordingly.

Skills

Excellent written and verbal comms

Strong organizational skills

Ability to multi-task

Adaptability in fast-paced environment

Driver's license

Education

Associate degree or related technical training

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver.

Project Overview:

Bechtel helps customers deliver projects of purpose that create a lasting positive legacy globally. These large, complex, and multi-disciplined projects create jobs, grow economies, and provide opportunities for local and regional communities.

The Eva Copper Mine Project is a greenfield resource poised to become the largest new mine in Queensland, Australia. It is located in Cloncurry on the traditional lands of the Kalkadoon people. The Project is owned by Harmony, a world-class gold and copper mining and development company with assets in South Africa, Australia, and Papua New Guinea.

Bechtel is delivering the Engineering, Procurement and Construction (EPC) scope for the Eva Copper Process Plant and Non-Process Infrastructure. Bechtel is providing these EPC services across all disciplines and functions for this exciting capital project.

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities:

• Provide general administrative support to site leadership team, supervisors, and broader project teams as required,




• Support the coordination of daily site administration activities, ensuring timely, accurate, and professional service delivery across the project,




• Prepare, format, maintain, and distribute correspondence, reports, presentations, registers, meeting agendas, minutes, and action items,




• Coordinate meetings, calendar bookings, visitor requirements, and general office arrangements,




• Assist with mobilisation, demobilisation, onboarding, and site access requirements for project personnel and visitors,




• Prepare and process travel documentation, expense reports, purchase requisitions,




• Create and maintain accurate records, registers, contact lists, and administrative trackers to support site operations,




• Handles complex administrative items independently




• Handle confidential and sensitive information with discretion, professionalism and integrity




• Independently anticipates problems and changing priorities; alerts manager and take action to adapt manager’s schedule/commitments accordingly




• Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol




• Identify opportunities to improve administrative processes, systems, filing structures, and communication flow across the site,




• Support site communications, project notices, onboarding information, office guides, process documentation, and general administrative procedures,

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience




• Associate degree or related technical training preferred

Required Knowledge and Skills:

• Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, PowerPoint, and Word.Skills assessments may be administered to evaluate proficiency.




• Must have excellent written and verbal communication skills




• Must hold a valid driver’s license.




• Must be able to work in a fast-paced environment with a strong ability to multi-task




• Strong organizational skills and the ability to prioritize administrative deliverables.




• Experience working at a construction jobsite is a plus.




• Ability to work on a job where site conditions may change daily.




• Demonstrate resilience, adaptability, and the ability to work effectively while living and operating in a remote project location, maintaining personal wellbeing and professional performance in a camp-based and isolated environment.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of \"One Team\", respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.