Accounts Payable Officer

Batchelor Institute of Indigenous Tertiary Education; Batchelor; On-site; AUD 73,000 - 90,000; Full time

Job summary

Batchelor Institute of Indigenous Tertiary Education is seeking a proactive Accounts Payable officer to ensure accurate and timely processing of invoices and purchase orders at the Batchelor Campus.

You will review, verify, and process invoices, coordinate approvals and maintain accounting records, supporting month-end activities and internal/external inquiries. The role requires accounting-related qualifications and a commitment to high ethical standards.

Qualifications

• Evidence of high ethical standards in accounts payable practices and confidentiality.
• Experience with accounts payable processing, reviewing invoices, and ensuring accuracy.
• Knowledge of financial policies, procedures and regulatory requirements relevant to accounts payable operatons.
• Ability to work in culturally diverse teams within Aboriginal and Torres Strait Islander contexts.

Responsibilities

• Receive, review, and verify tax invoices to ensure accuracy and compliance.
• Process purchase order invoices by matching with POs and resolve discrepancies.
• Coordinate approvals according to financial delegations and maintain audit records.
• Enter and maintain financial data, reconcile AP transactions, assist month-end closing.
• Verify corporate credit card transactions in Expense8 per Finance procedures.
• Provide AP records and assistance for financial audits as needed.
• Address AP inquiries from internal and external stakeholders promptly.
• Undertake other duties as directed by the supervisor.

Skills

Accounts payable processes

Attention to accuracy

Ethical standards

Interpersonal communication

Education

Qualifications in accounting or related area

Tertiary qualifications in accounting or related area

Job description

Ensure accurate and timely processing of accounts payable transactions

01st September, 2026

Position Number 9021

Position Classification AO4BI $81,487

Location Batchelor Campus

Reporting to Team Leader, Accounting Services

Licences Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications Qualifications in accounting or a related area.

Tenure Full Time Fixed Term for 1 year, with the possibility of further opportunities depending on future organisational needs and applicable policies and processes.

Applications close 15 September 2026

Purpose of the Position The primary purpose of this position is to ensure accurate and timely processing of accounts payable transactions. The role reviews, verifies and processes invoices and purchase orders, follows up required approvals, maintains accurate financial records, and responds to Accounts Payable enquiries from internal and external stakeholders. The position also provides related operational support to the Finance team as required.

Duties

• Receive, review, and verify tax invoices to ensure accuracy and compliance with Institute policies before processing them promptly into the accounting system.
• Process purchase order invoices by matching invoices with corresponding purchase orders, resolving discrepancies, and liaising with Procurement or relevant staff where required.
• Coordinate and follow up required approvals in accordance with the Institute’s financial delegations and maintain appropriate approval records for audit purposes.
• Enter and maintain accurate financial data in the accounting system, reconcile Accounts Payable transactions, and assist with month-end closing activities.
• Assist with corporate credit card transaction verification in Expense8, including checking supporting documentation and transaction details in accordance with Finance procedures.
• Provide Accounts Payable records, supporting information and assistance for financial audit requirements as needed.
• Address Accounts Payable-related inquiries from internal and external stakeholders promptly and professionally.
• Undertake other reasonable duties within the scope of the classification and Finance function as directed by the supervisor.

Selection Criteria – Essential

• Demonstrated commitment to upholding high ethical standards in accounts payable practices, including confidentiality, integrity, and honesty in handling financial transactions.
• Demonstrated experience in accounts payable processes, including receiving, reviewing, and processing invoices with a high degree of accuracy and compliance.
• Demonstrated knowledge of financial policies, procedures, and regulatory requirements relevant to accounts payable operations, or ability to rapidly acquire this knowledge.
• Demonstrated ability to meticulously review and verify tax invoices, purchase orders, and other financial documents to ensure accuracy and compliance with organisational policies.
• Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities, and organisations.
• Highly effective interpersonal skills including proficient written and oral communication which can be adapted to meet the needs of people from all educational levels.
• Demonstrated initiative and managing workload priorities to meet deadlines in a fast-paced environment.
• Understanding of Work Health and Safety principles and practices, and ability to comply with Institute WHS Policies and Procedures.

Selection Criteria – Desirable

• Tertiary qualifications in accounting or a related area.
• Proven working experience in the Government Accounting System (GAS) or similar environment in particular accounts payable module (NTG Pay).