Academic Operations & Compliance Specialist

University of Sydney; Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

The University of Sydney is seeking a Casual Academics’ Administration Officer (CAAO) to provide high-quality operational support for casual academic staff, ensuring correct allocations, accurate pay, and compliant processes.

You will manage allocations, reconcile timesheets, investigate discrepancies, maintain audit-ready records and contribute to data quality and process improvements across pay cycles and pre-semester activities.

Qualifications

• Proven experience in a busy, deadline-driven admin role with risk flagging.
• High attention to detail and accuracy when handling high‑volume data updates.
• Compliance-focused with ability to interpret requirements of the framework and identify anomalies.
• Clear, professional communicator able to manage enquiries and collaborate with multiple stakeholders.
• Experience with systems, data and records management and maintaining compliant documentation.

Responsibilities

• Manage work allocations, timesheet reconciliation and investigations with accuracy.
• Resolve enquiries and support compliant pay outcomes using data to identify anomalies and risks.
• Maintain complete, audit-ready documentation and records in line with policy and controls.
• Support pre-semester, pay-cycle and data-quality activities to ensure accurate delivery.
• Deliver high-quality administrative support that enables reporting, insight generation and continuous improvement.

Skills

Administrative experience

Attention to detail

Compliance awareness

Data & records management

Clear communication

Tools

Data systems

Records management software

Job description

The University of Sydney is seeking a Casual Academics’ Administration Officer (CAAO) to provide high-quality operational support for casual academic staff, ensuring correct allocations, accurate pay, and compliant processes.

You will manage allocations, reconcile timesheets, investigate discrepancies, maintain audit-ready records and contribute to data quality and process improvements across pay cycles and pre-semester activities.