4‑Day Week: Higher Education Admin & Library Coordinator

Laurus Education Pty; Melbourne; On-site; AUD 50,000 - 70,000; Part time

Job summary

Laurus Education Pty seeks a Higher Education Administrator & Librarian to blend governance administration with library management in a 0.8 FTE four‑day week. You’ll oversee boards and minutes for TEQSA/CRICOS compliance while curating the library’s physical and digital resources to support students and staff in a dynamic Australian higher education setting.

The role reports to the Chief Academic Officer and requires strong organisation, attention to detail, and excellent written communication.

Qualifications

• Secretariat or admin support to formal committees (agenda, papers, minutes)
• Experience in higher education governance and TEQSA obligations
• Experience with library or information resources is desirable
• Excellent written English; clear, well-structured minutes
• Proficient in Microsoft Office

Responsibilities

• Prepare and circulate agendas and papers; attend meetings and produce accurate minutes for key committees
• Maintain governance calendars and records; keep TEQSA/HESF compliance in mind
• Maintain policy and procedure registers with version control
• Manage governance correspondence; liaise with Chief Academic Officer
• Oversee library collection (physical and digital) and accessibility
• Assist students and staff in locating information resources and support information literacy
• Generate basic library usage data for the Director

Skills

Secretariat support

Agenda prep

Minute-taking

Governance knowledge

Microsoft Office

Written English

Organisational skills

Stakeholder engagement

Education

Diploma or Certificate IV in Business Administration

Library and Information Management qualification

Tools

Library systems

Job description

Higher Education Administrator & Librarian

Blend academic governance administration with library management

4-day week (0.8 FTE part-time) with flexibility across two varied areas of responsibility

Join a growing, TEQSA and CRICOS registered higher education provider

About Us

Laurus Education is a privately owned, multi-entity education provider delivering vocational, ELICOS and higher education programs to international and domestic students across Australia, New Zealand and offshore. We work closely with employers, regulators and community partners to support skills development and workforce participation locally and internationally. Laurus Higher Education (LHE) holds TEQSA and CRICOS registration and delivers a growing suite of higher education programs.

About the role

This blended, part-time role combines Laurus Higher Education's academic governance administration function with day-to-day management of the LHE library. You'll be responsible for the organisation, administration and record keeping of LHE's formal academic governance bodies — making sure committees are convened properly, papers are prepared on time, and minutes meet the standard required for TEQSA compliance — alongside curating and running the library's physical and digital resources in support of student and staff learning.

The governance administration side is the larger and more regulatory-critical part of the role; the library function is operationally lighter and complements it well within a 4-day working week. You'll report to the Chief Academic Officer and engage across all Laurus Higher Education entities as required.

What you'll be doing

Preparing and circulating agendas and papers, attending meetings, and producing accurate minutes and action registers for the Board of Examiners, Learning and Teaching Committee, Course Advisory Committee, Academic Board and related subcommittees

Maintaining the annual governance meeting calendar, tracking action items, and keeping records audit-ready for TEQSA/HESF purposes

Maintaining the register of academic policies and procedures, including version control and review schedules

Managing academic governance correspondence and acting as first point of contact for committee members and stakeholders, referring sensitive matters to the Chief Academic Officer

Overseeing acquisition, organisation and accessibility of the library's physical and digital collection

Helping students and staff locate and use information resources, and supporting information literacy, referencing and academic integrity skills

Generating basic library usage data for the Director, Learning and Innovation

About you

Demonstrated experience providing secretariat or administrative support to formal committees, boards or governance bodies, including agenda preparation, papers management and minute-taking to a professional standard (essential)

Experience in a higher education environment with an understanding of academic governance structures, TEQSA obligations and HE regulatory requirements (highly desirable)

Experience managing or supporting a library or information resource collection is desirable but not essential — a genuine willingness to learn library systems will suit an otherwise strong governance candidate

Excellent written English and a demonstrated ability to produce clear, accurate, well-structured minutes and correspondence

Strong proficiency with Microsoft Office

A Diploma or Certificate IV in Business Administration, Library and Information Management, or a related field is desirable; relevant work experience will be considered in place of formal qualifications

Highly organised, precise and detail-oriented, with the discretion to handle sensitive governance, student and personnel information

Approachable, service-minded and adaptable, comfortable moving between two distinct areas of responsibility

Why Join Us?
Join a growing higher education provider where your work will directly contribute to strong academic governance, institutional quality and regulatory confidence.

This 0.8 FTE part-time opportunity provides the chance to work closely with senior academic leaders and contribute to the effective governance and administration of a dynamic higher education environment.

For any questions, feel free to reach out at Dennise Loyo on 03 7042 9*** or at ************@lauruseducation.com.au

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