Visitor Services Coordinator & Public Information Assistant

UN Secretariat

Wien

Vor Ort

EUR 40.000 - 60.000

Vollzeit

Vor 4 Tagen

Sei unter den ersten Bewerbenden

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Zusammenfassung

The United Nations Information Service (UNIS) Vienna seeks a Staff Assistant (Public Information) to support the Visitors Service by handling administrative tasks, budget actions, and IT troubleshooting. You will manage online bookings, assist with lectures and tours, coordinate the Lecture Programme, draft correspondence, support recruitment and training of tour guides, and help promote the service.

A high school diploma and at least five years of office experience are required; experience with

Qualifikationen

High school diploma or equivalent is required.
Minimum five years in general office support; three years with a first-level university degree.
Experience in external communications or visitor services within an international org.
Experience with ERP systems for administrative or financial processes.

Aufgaben

Assist in managing Visitors Service information flow and admin systems.
Perform budgetary actions using ERP systems; handle invoicing and petty cash.
Provide operational support for tours and lectures; manage online bookings.
Coordinate VS Lecture Programme with external clients and speakers.
Draft correspondence, maintain records, organize meetings, and assist with recruitment and training of tour guides.
Support promotion of Visitors Service via partners and social media; attend meetings and prepare minutes.

Kenntnisse

Professionalism

Communication

Client orientation

UN policies

Office processes

Ausbildung

High school diploma

Tools

SAP/Umoja

Microsoft O365

Jobbeschreibung