Strategic Executive Assistant — Hybrid in Bucharest

Novartis; Lavamünd; Hybrid; EUR 18.000 - 34.000; Vollzeit

Benefits dieser Stelle

Hybrid work options

Parental leave

Insurance plans

Wellbeing resources

Zusammenfassung

Novartis in Bucharest is seeking an Executive Assistant to senior leaders, providing high-level administrative and organizational support. You will manage confidential information and coordinate priorities to enable smooth day-to-day operations. The role requires a Bachelor's degree, fluency in English and Romanian, and strong Microsoft 365 skills. You will handle calendars, travel, meeting materials, minutes, and expense processes with meticulous attention to detail.

Qualifikationen

• Bachelor's degree or equivalent experience.
• Fluency in English and Romanian is mandatory; additional languages are an advantage.
• Significant experience supporting senior executives in a matrix organization.
• Strong attention to detail with excellent problem-solving skills.
• Resilient, adaptable communicator who handles confidential matters with discretion.
• Strong proficiency with Microsoft 365 applications (Outlook, Teams, PowerPoint, Excel, Word).
• Excellent organizational, communication, and interpersonal skills.
• Strong project coordination and multitasking capabilities.

Aufgaben

• Manage complex calendars, scheduling, and meeting coordination.
• Organize domestic and international travel arrangements.
• Prepare meeting materials, presentations, agendas, and briefing documents.
• Support leadership meetings, take minutes, and track follow-up actions.
• Manage executive expense reports and approval processes.

Kenntnisse

English fluency

Romanian fluency

Attention to detail

Project coordination

Multitasking

Discretion with information

Ausbildung

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

Word

Jobbeschreibung

Novartis in Bucharest is seeking an Executive Assistant to senior leaders, providing high-level administrative and organizational support. You will manage confidential information and coordinate priorities to enable smooth day-to-day operations. The role requires a Bachelor's degree, fluency in English and Romanian, and strong Microsoft 365 skills. You will handle calendars, travel, meeting materials, minutes, and expense processes with meticulous attention to detail.