IT Business Operations Manager in Vienna

Energy Jobline ZR; Wien; Hybrid; EUR 79,000 - 87,000; Full time

Job summary

SourceAmerica seeks an IT Business Operations Manager to partner with the CIO and IT leadership, overseeing budget management, vendor and contract administration, and workforce coordination.

The role emphasizes financial reporting, process improvements, and cross-functional planning. Hybrid work model with in-office days in Vienna, VA as required.

Qualifications

• Bachelor's degree in a related field.
• 5 years of progressively responsible experience in business operations and financial administration.
• Experience with budgeting, forecasting, and financial reporting.
• Strong Excel and Microsoft 365 skills.
• Experience with contracts, vendors, and procurements.

Responsibilities

• Manage IT budget tracking, forecasting,expense monitoring, and financial reporting.
• Review invoices for accuracy and contract compliance.
• Monitor expenditures and provide variance analysis and insights.
• Maintain dashboards and leadership reports.
• Coordinate contract renewals and vendor performance management.

Skills

Budget management

Financial analysis

Contract administration

Vendor management

Excel / Microsoft 365

Power BI

Problem solving

Communication

Education

Bachelor's degree in Business Administration, Finance, Accounting, Operations Management, Information Systems

Tools

Microsoft Dynamics 365

ERP systems

Job description

What You'll Do

SourceAmerica is seeking seeking an experienced IT Business Operations Manager to join our Information Technology department. The IT Business Operations Manager serves as a key operational partner to the Chief Information Officer and IT leadership team. This role oversees IT business operations including budget management, vendor and contract administration, workforce coordination, invoice processing, reporting, software renewals, and departmental planning activities.

The ideal candidate combines strong financial and analytical skills with exceptional organizational abilities and a proactive approach to managing recurring processes, deadlines, and cross-functional initiatives.

Who is SourceAmerica

There are approximately 500 NPAs in the SourceAmerica nonprofit network that provide products or services through the AbilityOne Program and approximately 36,000 AbilityOne employees are in the SourceAmerica nonprofit network. More information can be found at www.SourceAmerica.org/who-we-are

Due to the requirements of this position, candidates must live within 30 commuting miles or less of the SourceAmerica's Office, Vienna, VA; and work 2-3 days per week in the office.

How You Will Spend Your Day ...

Financial Management & Reporting

• Manage IT budget tracking, forecasting, expense monitoring, and financial reporting.
• Review invoices for accuracy, authorization, and contract compliance.
• Monitor expenditures and provide variance analysis and financial insights.
• Maintain operational dashboards, metrics, and leadership reports.

Vendor & Contract Management

• Maintain an inventory of IT vendors, contracts, service agreements, and software subscriptions.
• Coordinate contract renewals and track key expiration dates.
• Manage purchase requests, purchase orders, amendments, and supporting documentation.
• Support vendor performance management and relationship oversight.
• Identify cost-saving opportunities and improve contract management processes.

Workforce & Resource Coordination

• Coordinate recruiting, onboarding, offboarding, contractor renewals, and staffing administration.
• Maintain workforce metrics, staffing rosters, and contractor information.
• Support office and workstation assignments for IT staff and contractors.
• Assist with departmental planning, meetings, and operational activities.

Operational Excellence

• Develop procedures, templates, controls, and operational documentation.
• Prepare reports and presentations for executive and leadership audiences.
• Identify process improvements, automation opportunities, and operational efficiencies.
• Partner effectively with Finance, Procurement, Human Resources, Facilities, and Legal teams.

Salary Range

The salary for this position falls in a range between $88,000 - $98,000 depending on your experience and geographic location in the United States.

Minimum Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Operations Management, Information Systems, or a related field.
• 5 years of progressively responsible experience in Business operations, Financial administration, Contract administration, Vendor management, and Procurement.
• Experience managing contracts, invoices, vendors, renewals, and purchasing processes.
• Experience supporting budgeting, forecasting, and financial reporting.
• Experience coordinating staffing, recruiting, contractor administration, or workforce operations.
• Advanced proficiency in Microsoft Excel and Microsoft 365 applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and deadlines independently.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality of financial, personnel, and vendor information.
• Advanced proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Experience working with ERP systems; familiarity with Microsoft Dynamics 365 is a plus.

Qualifications …

• Experience supporting an Information Technology department or Office of the CIO.
• Experience with Power BI or other business intelligence tools.
• Experience with procurement, contract management, or invoice-processing systems.
• Knowledge of technology contracts, software licensing, and professional services agreements.
• Experience improving and automating business processes.

Work Environment

Our organization offers a hybrid work model.

Due to the requirements of this position, candidates must live within 30 commuting miles or less of the SourceAmerica's Office, Vienna, VA; and work 2-3 days per week in the office.

Employee Benefits

We offer a comprehensive employee benefits package that includes paid holidays, vacation time, sick leave, medical, dental, and vision insurance, a solid retirement plan, and more!

Accessibility Support

We're committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or accommodation due to , please contact us at Human Resources [phone] or [e-mail].

Equal Opportunity Employment

All qualified applicants will receive consideration for employment without regard to , , , , , , , or protected veteran status. View our EEO Policy https://www.sourceamerica.org/sites/default/files/2022-01/eeo-policy.pdf.