Human Resources and Compliance Manager

Center for International Private Enterprise (CIPE); Wien; Vor Ort; EUR 60.000 - 85.000; Vollzeit

Zusammenfassung

Center for International Private Enterprise (CIPE) is seeking an HR and Compliance Manager in Vienna to lead HR services and drive risk and compliance programs across the regional hub. You will partner with program leadership, local staff, and HQ to ensure compliant HR practices and donor compliance.

The role covers recruitment, onboarding, performance management, HR operations, and organizational compliance, requiring 4–6 years of HR experience, English proficiency, and knowledge of Austrian

Qualifikationen

• Bachelor’s degree in HR, Business Administration, or related field.
• 4–6 years of progressive HR experience in an international context.
• Solid knowledge of local labor laws and HR best practices.
• Experience with HRIS platforms and Microsoft Office Suite.
• Fluent in English; strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.

Aufgaben

• Support full-cycle recruitment, including job postings, screening, interviewing, and references.
• Coordinate offers and onboarding, ensuring contracts comply with local laws and policies.
• Provide guidance on employee relations, performance management, and discipline.
• Maintain accurate, confidential HR records and ensure compliance with laws and donor requirements.
• Promote ethics, integrity, and compliance across the regional team; support audits and risk reviews.
• Assist with payroll, benefits, and regional compensation initiatives; support HR systems and reporting.

Kenntnisse

HR experience

English fluency

HR policy knowledge

Interpersonal skills

Ausbildung

Bachelor's degree in HR/Business Administration

Tools

HRIS

MS Office

Jobbeschreibung

Position: Human Resources and Compliance Manager

Reports to: Deputy Director HR

Location: Vienna, Austria (Europe and Eurasia Regional Hub)

Scope:CIPE is seeking a Human Resources (HR) and Compliance Manager that will play a key role in supporting the effective delivery of HR services andimplementCIPE’sRisk and Compliance processes in theregion, including in the areas of third-party screening, sanctions, ethics, andorganizationalcomplianceincludingwith local labor laws. Serving as the primary HR focal point for the region, the HR and Compliance Manager will partner closely with program leadership, local office staff, and the Washington, D.C. Headquarters (HQ) HR andLegalTeamsto provide operational support and contribute to the development of a consistent and compliant HR framework across the Regional Hub model. The incumbent will report to theWashington, DC-basedDeputy Director, Human Resourcesfor HR-related matters and to theChief Operating Officerforcomplianceand Risk-related matters.The incumbent will work closely with the Regional Hub Director for functional collaboration and coordination.

Key Responsibilities

Recruitment & Onboarding

• Support full-cycle recruitment process in coordination with the Regional Team and D.C. HQ, including job postings, candidate screening, interviewing, and reference checks.
• Coordinate offer processes and ensure employment contracts and onboarding documentationcomply withlocal labor laws and organizational policies and procedures.
• Facilitate smooth onboarding and orientation of new hires, ensuring they are well-integrated into the organization.

Employee Relations & Performance Management

• Serve as a trusted HR partner to staff and management, addressing employee concerns and escalating issues when necessary.
• Support the implementation of performance management processes, including goal setting, mid-year reviews, and annual evaluations.
• Provide guidance to supervisors on employee relations issues, disciplinary actions, and conflict resolution, ensuring fair and consistent application of policies.

HR Operations & Compliance

• Maintainaccurateand confidential HR records, including physical or virtual employee files, in compliance with organizational policies and applicable data protection regulations.
• Ensure adherence to local labor laws, organizational policies, and donor compliance requirements.
• Monitor changes in employment legislation and regulation primarily inAustriaand other locations in the region where CIPE has staff members, thenadvisethe D.C. office on implications for HR policies and practices.

OrganizationalCompliance

• Promote a culture of integrity, transparency, and accountability within the regional team and partners.
• Oversee implementation of CIPE’s policies on ethics and integrity, including fraud prevention and response, Code of Conduct provisions, and conflict of interest management.Promote a culture of integrity, transparency, and accountability within the regional team and partners.
• Coordinate withHQLegal team to ensuretimelyreporting and appropriate corrective or preventive actions.
• Work with HQ Legal to respond towhistleblowersor other integrity reports (e.g., hotline or direct disclosures).
• Support HQ Legal in triage and fact-finding, ensuring confidentiality and consistency across CIPE’s regional operations.
• Conductand document third-party screenings and due diligence(partners, subrecipients, vendors,consultantsand prospective hires) using CIPE’s screening tools prior to engagement or payment; escalate potential matches and integrity concerns to HQ Legal for review and clearance; and update due diligence as needed.
• Work with HQ Legal to implement global complianceinitiatives, systems, and controlsat regional levelensuring compliance with CIPE policies.
• Identifygaps orpotentialimprovements in compliance processes and work with HQ and other regional teams to update policies, templates, or procedures as needed.
• Assistwith organizational governance matters, including drafting, approvals, and legalization of documents under the direction of HQ Legal.
• SupportCIPE’srisk assessmentand monitoring activities by providingdocumentation, analysis, and context from the HUB while ensuring alignment withCIPE’sRisk Manual and guidance.
• Identifyand assess regional program and operational risks and escalate risks toHQLegal andtheSeniorLeadershipTeamin compliance with CIPE’s risk appetite and applicable policies. Coordinateinput to CIPE’sorganizational risk assessment processto ensure aconsistentapproach andtimelycompletion.
• Participate in CIPE’s Risk Review Committee and provide regular reports toHQLegal and management onidentifiedrisks, trends, and areas of concern.
• Provide support during internal and external audits and ensuretimelyfollow up andresolution of audit findings.
• Coordinate withHQ Legal and external counsel, as directed by HQ Legal,as neededon matters of regulatory complianceand adherence to local laws, including local legal registrations, permits,and other local requirements.
• Collaborate withCIPE’s Risk and Compliance team to implement global complianceinitiatives, systems, and controlsat the regional level.
• Identifygaps and potential improvements in CIPE’s risk and compliance systems and processes and work withHQ teamsto updateand alignorganizational policies accordingly.
• Coordinate payroll and benefits administration externally with local vendors, and internally with Regional Finance Manager, and the Human Resource team in D.C. ensuring accuracy and timeliness.
• Support the rollout of regional compensation initiatives, including benchmarking exercises, salary adjustments, and benefits reviews.
• Provide staff with guidance on compensation, benefits, and leave entitlements.

Learning & Development

• Assistinidentifyingtraining needs across the Regional Hub Office and coordinate with the D.C. office to sourceappropriate learningand development opportunities.
• Support implementation of staff development initiatives, including compliance training, leadership development, and employee wellness programs.
• Assess partner compliance capabilities and identify areas for capacity development.
• Develop tools and resources to strengthen partners’ compliance with donor and CIPE requirements.
• Deliver training to staff and partners on CIPE’s policies and procedures on risk mitigation, compliance, and ethical standards.

HR Systems & Reporting

• Maintainaccuratedata and generate routine HR metrics and reports for regional and DC Leadership.
• Support the rollout and adoption of new HR technologies and tools across the HUB.

Qualifications:

• Bachelor’s degree in HR, Business Administration, or a related field;
• Minimum 4–6 years of progressive HR experience, preferably in an international nonprofit or multi-country organization.
• Solid knowledge of local labor laws and HR best practices within the assigned Region.
• Experience with HRIS platforms andproficiencyin Microsoft Office Suite.
• Strong interpersonal and communication skills with the ability to build trust across diverse teams.
• Demonstrated ability to handle confidential information with discretion.
• Strong analytical and problem-solving skills
• Ability to take initiative and work independently balancing multiple assignments
• Excellent verbal and writtencommunication skills
• Fluency in Englishrequired.
• Team player able to work with diverse teams and stakeholders across multiple time zones
• Proficientin Microsoft applications O365 Apps