Global Admin Specialist - Process Improvement (Fixed-Term)

AT33 (FCRS = AT033) Novartis Pharmaceutical Manufacturing GmbH; Schaftenau; On-site; EUR 48,000 - 78,000; Full time

Benefits offered by this job

Flexible hybrid work

Parental leave (14 weeks)

Insurance plans

Retirement plans

Wellbeing resources

Job summary

Novartis Pharmaceutical Manufacturing GmbH in Schaftenau, Austria, seeks an administrator to independently deliver profound administrative services in local and global contexts. The role requires supporting processes, guiding colleagues, and ensuring timely reporting of issues related to Novartis products.

The position is a fixed-term contract of at least 14 months, onsite, with opportunities to contribute to process improvements and cross-functional collaboration.

Responsibilities

• General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
• Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
• Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
• Handling of administrative projects tasks with clearly defined content and time limitations.
• Acts as a team member for administrative projects and manages the administrative part of special tasks.
• Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.
• Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) - Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Experience with PowerBI or Power Automate desirable
• Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt - Distribution of marketing samples (where applicable)

Job description

Novartis Pharmaceutical Manufacturing GmbH in Schaftenau, Austria, seeks an administrator to independently deliver profound administrative services in local and global contexts. The role requires supporting processes, guiding colleagues, and ensuring timely reporting of issues related to Novartis products.

The position is a fixed-term contract of at least 14 months, onsite, with opportunities to contribute to process improvements and cross-functional collaboration.