Executive Assistant

Bitpanda; Wien; Vor Ort; EUR 60.000 - 90.000; Vollzeit

Benefits dieser Stelle

Hybrid working model

25 days annual leave

Stock option plan

OpenUP mental health resources

Udemy library access

Gender-neutral new parent leave

Zusammenfassung

Bitpanda is seeking an Executive Assistant to act as a strategic operational partner to our C-suite. Based in Vienna, you will manage complex calendars, coordinate international travel, prepare executive communications, and drive cross-departmental alignment.

This on-site role requires discretion, fluency in German and English, and a proactive, collaborative mindset. You will support decision-making, liaise with stakeholders, and contribute to efficient executive workflows within Europe’s

Qualifikationen

• Proven ability to provide high-level administrative support to C-suite executives.
• Excellent calendar management and travel coordination skills.
• Strong written and verbal communication in English and German.

Aufgaben

• Provide high-level administrative, operational, and executive support to C-suite leadership.
• Oversee complex calendar schedules, expense reporting, and international travel arrangements.
• Coordinate cross-departmental meetings and all-hands sessions with stakeholders.
• Prepare and review executive presentations and internal communications.
• Collaborate with the EA team to handle confidential tasks with discretion.

Kenntnisse

Executive support

Calendar management

Travel logistics

Stakeholder coordination

Executive communications

Discretion

German-English fluency

Jobbeschreibung

We simplify wealth creation. Founded in 2014 in Vienna, Austria by Eric Demuth, Paul Klanschek and Christian Trummer, we’re here to help people trust themselves enough to build their financial freedom — for now and the future. Our user-friendly, trade-everything platform empowers both first-time investors and seasoned experts to invest in the cryptocurrencies, crypto indices, stocks*, precious metals and commodities* they want — with any sized budget, 24/7. Our global team works across different cultures and time zones, bringing our products to more than 7 million customers, making us one of Europe’s safest and most secure platforms that powers modern investing.

Headquartered in Austria but operating across Europe, our products are built by fast-moving, talented, “roll-up-your-sleeves-and-make-it-happen” kind of people. It’s these diverse perspectives and innovative minds operating as ONE TEAM that keep Bitpanda at the cutting edge of our industry. So if you’re someone who thinks big, moves fast and wants to make an impact right from day one, then get ready to join our industry-changing team. Let’s go!

As an Executive Assistant at Bitpanda, you will act as a strategic operational partner to executive leadership. Operating at the heart of decision-making within one of Europe’s leading fintech unicorns, you will bridge strategic priorities with day-to-day execution—mastering complex logistical landscapes, optimising executive workflows, and driving cross-departmental alignment.

What you’ll do

• Executive & administrative support: Provide high-level administrative, operational, and executive support directly to C-suite leadership.
• Calendar & travel logistics: Oversee complex, fast-changing calendar schedules, expense reporting, and international travel arrangements with high precision.
• Stakeholder & meeting coordination: Act as a primary liaison between leadership and stakeholders while organising cross-departmental meetings and all-hands sessions.
• Executive communications: Assist in preparing and reviewing executive presentations, strategic documents, and internal communications.
• Cross-functional alignment & discretion: Collaborate closely with the wider EA team on company initiatives while providing confidential administrative support with absolute discretion.

Who we are

We simplify wealth creation. Founded in 2014 in Vienna, Austria by Eric Demuth, Paul Klanschek and Christian Trummer, we’re here to help people trust themselves enough to build their financial freedom — for now and the future. Our user-friendly, trade-everything platform empowers both first-time investors and seasoned experts to invest in the cryptocurrencies, crypto indices, stocks*, precious metals and commodities* they want — with any sized budget, 24/7. Our global team works across different cultures and time zones, bringing our products to more than 7 million customers, making us one of Europe’s safest and most secure platforms that powers modern investing.

Headquartered in Austria but operating across Europe, our products are built by fast-moving, talented, “roll-up-your-sleeves-and-make-it-happen” kind of people. It’s these diverse perspectives and innovative minds operating as ONE TEAM that keep Bitpanda at the cutting edge of our industry. So if you’re someone who thinks big, moves fast and wants to make an impact right from day one, then get ready to join our industry-changing team. Let’s go!

As an Executive Assistant at Bitpanda, you will act as a strategic operational partner to executive leadership. Operating at the heart of decision-making within one of Europe’s leading fintech unicorns, you will bridge strategic priorities with day-to-day execution—mastering complex logistical landscapes, optimising executive workflows, and driving cross-departmental alignment.

What you’ll do

• Executive & administrative support: Provide high-level administrative, operational, and executive support directly to C-suite leadership.
• Calendar & travel logistics: Oversee complex, fast-changing calendar schedules, expense reporting, and international travel arrangements with high precision.
• Stakeholder & meeting coordination: Act as a primary liaison between leadership and stakeholders while organising cross-departmental meetings and all-hands sessions.
• Executive communications: Assist in preparing and reviewing executive presentations, strategic documents, and internal communications.
• Cross-functional alignment & discretion: Collaborate closely with the wider EA team on company initiatives while providing confidential administrative support with absolute discretion.

Who you are

• Proven track record providing high-level administrative support to C-level or executive stakeholders.
• Native or full business fluency in both German and English (both strictly required).
• Demonstrated ability to manage confidential information with extreme discretion and switch tasks rapidly in a dynamic context.
• Full willingness to work from the Vienna office 5 days per week.
• This position requires 100% on-site presence in Vienna and is not eligible for the "Work from Anywhere" benefit.

What’s in it for you

• Flexibility to work where you thrive – Enjoy the freedom of our Hybrid working model, combining onsite collaboration and remote work, with an additional 25 days per year to work from a city or country of your choice.
• Reward for your impact – Receive a competitive total compensation package aligned with Bitpanda’s pay-for-impact policy, including participation in our stock option plan.
• Support for your mental wellbeing – Access confidential coaching, counselling, and mental health resources whenever you need them through OpenUP.
• Time to recharge – On top of your standard annual leave, prioritise your wellbeing in 2027 with 3 additional days of paid time off to rest, reset, and recharge, available once you’ve been with us for 6 months.
• Continuous learning and growth – Grow your skills and stay ahead in your career with unlimited access to Udemy’s library of online courses at your own pace.
• Exclusive perks and rewards – Enjoy discounts, rewards, and perks from partners worldwide across lifestyle, wellness, tech, and travel.
• Support during life milestones – Take advantage of up to 8 additional weeks of gender-neutral new parent leave to welcome and bond with your new addition to the family.
• Fuel and focus on-site – Pandas in Vienna, Bucharest, Barcelona, and Berlin can enjoy free onsite dining, with freshly prepared lunches and snacks to keep you fueled and focused all day long.
• Recognition for your contributions – Celebrate milestones and achievements with recognition and rewards for your Tenure at Bitpanda.
• Show your Bitpanda pride – Access exclusive Bitpanda-branded merchandise and gear to represent.
• Connect and celebrate with your team – Join unforgettable company events, from our Winter Party in Vienna to gatherings worldwide, fostering fun, connection, and celebration

.…and even more location-specific benefits designed to make life at Bitpanda even more rewarding wherever you are.

Above all, you will have the opportunity to learn and grow as part of Bitpanda’s incredible journey towards being Europe’s future #1 investment platform.

Bitpanda is committed to fostering a fair and equal environment based on trust and mutual respect. We believe that a diverse and inclusive workplace is paramount to our success and we are committed to building a team that represents a wide variety of backgrounds, perspectives, and skills.

* These benefits may be adjusted at Bitpanda’s discretion and do not apply to our internships and exceptions to our Hybrid Working policy apply to teams with shift schedules or for folks whose roles require them to be in-office (think: Workplaces team or IT).