Event Coordinator - Vienna

FeverUp; Wien; Vor Ort; EUR 40 000 - 60 000; Teilzeit

Zusammenfassung

A dynamic event management company in Vienna is seeking an experienced Event Coordinator for Candlelight Concerts. This part-time role involves managing events, training staff, and ensuring guest satisfaction. Candidates should have at least 2 years in event management, be fluent in German and English, and demonstrate strong organizational and customer service skills. Join a growing team in a vibrant live music atmosphere.

Qualifikationen

• 2 years of experience in event management and/or a relevant degree (preferred).
• Be based in Vienna.
• Native German and fluent English. Other languages are a plus.
• Interest and passion for live music and organizing events.
• Exceptional customer service skills.
• Experience leading an on-site team.
• Strong problem-solving skills.
• Good ability to work in a pressured environment.
• Knowledge of AV and PA systems (desirable).

Aufgaben

• Act as main point of contact onsite for Candlelight events.
• Manage staff roster and communicate with the staffing agency.
• Train staff in their duties and ensure safety measures.
• Manage inventory and guest lists for events.
• Provide daily reports to Fever Originals Project Managers.
• Evaluate and execute walk-throughs of potential venues.
• Represent Fever and Candlelight brands professionally.

Kenntnisse

Time Management

Marketing

Customer Service

Google Docs

Organizational skills

Expense Management

Hospitality Experience

Upselling

Event Planning

Events Management

Event Marketing

Project Coordination

Ausbildung

Degree in Event Management or relevant field

Jobbeschreibung

What is Candlelight

Since July 2019 Fever Originals has produced a series of classical music concerts in a candlelit setting which takes place in the most intimate and undiscovered venues all over the world. Cities include : France (Paris Toulouse Lyon) Spain (Madrid Barcelona Seville Valencia) Portugal (Lisbon and Porto) and the United States (Los Angeles New York and Chicago) and are in the process of expanding to your city! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences.

For this role we are looking for an onsite Event Coordinator for our Candlelight Concerts. This is a part-time position and our concerts are mainly on weekends. Transport costs will not be compensated and will be included as part of the hourly rate.

We are looking to hire a freelancer or a working student for this position

Main Responsibilities

• Act as main point of contact onsite for Candlelight events and staff; communicate directly with Fever Originals manager


• Full visibility into staff roster; set schedule; communicate with the staffing agency about any reschedules of events


• Ensuring each staff member is trained in their duties whether it is validating tickets accommodating guests to their seats and guaranteeing all staff goes through a thorough safety measures training while representing the Fever brand


• Manage inventory for venues


• Manage any printing needs


• Manage guest lists for all events


• Manage the opening and closing remarks at events


• Daily reporting to Fever Originals Project Managers about the status of each event; including both the pre and post event findings and feedback


• Assist with evaluating and executing walk-throughs of potential venues


• Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas


• Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Required Profile

• 2 years of experience in event management and / or a relevant degree (preferred)


• Be based in Vienna


• Native German and fluent English. Other languages are a plus


• Interest and passion for live music and organizing event


• Exceptional customer service skills


• Experience leading an on-site team


• Strong problem-solving skills


• Good ability to work in a pressured environment


• Knowledge of AV and PA systems (desirable)

Required Experience

IC

Key Skills

Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination

Employment Type : Temp

Experience : years

Vacancy : 1