Remote Executive Assistant To Ceo | Startup Ops & Travel

Shadow Light Studios; Rosario; A distancia; ARS 91.155.000 - 136.732.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Full-time role with US time overlap

100% remote (LATAM-based)

High-trust partnership with founder

Direct impact on operations

Descripción de la vacante

Shadow Light Studios in Rosario, Argentina, seeks an Executive Assistant to the CEO for a remote, LATAM-based role with US time overlap. You will manage the CEO’s inbox, calendar, travel, and conference logistics while coordinating with vendors and household staff.

This role requires proactive thinking, strong communication, and discreet handling of confidential information; you will drive automation and research using AI tools to deliver recommendations and outcomes.

Formación

• Proven EA experience or strong related experience with tech-savviness.
• Real travel-planning chops.
• Sharp organizational and time-management skills.
• Proactive and flexible mindset.
• Comfort using AI tools to research and solve problems.
• Strong written and verbal communication.
• Familiarity with Google Workspace and productivity tools.

Responsabilidades

• Own the CEO's inbox: triage, prioritize, draft responses, and keep headspace clear.
• Manage the CEO's calendar across time zones and resolve conflicts.
• Coordinate end-to-end travel: flights, hotels, cars, and rebookings.
• Lead conference prep and logistics for ~10-12 events per year.
• Handle outbound logistics with vendors, hotels, and organizers.
• Act as liaison with vendors, partners, and household staff.
• Support business and personal admin to keep CEO's life organized.
• Spot repetitive work and drive automation or scripting where possible.
• Take on special projects using AI tools, with findings and recommendations.
• Handle confidential information with airtight discretion.

Conocimientos

Executive Assistant experience

Tech-savviness

Time management

Written and verbal communication

Herramientas

Google Workspace

Notion

AI tools

Descripción del empleo

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

• Spot repetitive work and help automate or systematize it rather than just repeating it each time

• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

• Comfort using AI tools to research and solve new problems independently

• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO