Remote Executive Assistant To Ceo | Ops & Special Projects

Pavago; Rosario; A distancia; ARS 60.770.000 - 106.347.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

US time overlap

Remote LATAM-based

High-trust founder

Direct impact

Descripción de la vacante

Pavago in Argentina is seeking an Executive Assistant to the CEO for a remote, fast-moving legal-tech startup. You will be the thinking partner who drafts replies, prioritizes urgent items, and keeps the CEO at peak efficiency.

Responsibilities include owning the CEO’s inbox and calendar across time zones, coordinating end-to-end travel, organizing conference logistics (roughly 10–12 per year), handling vendor communications, and supporting business admin while protecting confidentiality.

Formación

• Proven experience as an Executive Assistant or strong related experience with high tech aptitude.
• Experience planning complex travel itineraries and multi-time zone scheduling.
• Excellent written and verbal communication with a diplomatic, professional tone.

Responsabilidades

• Own the CEO's inbox: triage, draft replies with 2-3 options and a recommendation.
• Manage the CEO's calendar across multiple time zones and resolve conflicts.
• Coordinate end-to-end travel: flights, hotels, cars, and points optimization.
• Lead conference prep and logistics for 10-12 events per year.
• Handle outbound vendor communications (not client-facing law firm calls).
• Liaise between CEO and internal/external stakeholders with discretion and professionalism.
• Support business admin and personal/household logistics as needed.
• Identify repetitive tasks and help automate or systematize processes using AI tools.
• Tackle special projects and provide findings and recommendations.

Conocimientos

EA experience

Calendar management

Travel planning

AI tools

Written communication

Verbal communication

Google Workspace

Project management

Discretion

Herramientas

Notion

Descripción del empleo

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

• Spot repetitive work and help automate or systematize it rather than just repeating it each time

• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

• Comfort using AI tools to research and solve new problems independently

• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO