Remote Ai-Driven Executive Assistant For Healthcare Leaders

Sagan World Llc.; Tandil; Teletrabalho; ARS 91 242 000 - 136 863 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

15 days PTO

Full-time with US time overlap

100% remote for LATAM-based candidates

Direct impact on executive performance

High-trust founder partnership

Resumo da oferta

Sagan World Llc. is hiring an Executive Assistant to the CEO for a remote, LATAM-based role. You will support CEO across business and personal logistics, draft replies with options, and partner strategically rather than merely executing tasks.

Responsibilities include inbox management, calendar optimization across time zones, travel planning, conference logistics, and cross-stakeholder coordination. The ideal candidate is proactive, tech-savvy, and discreet.

Qualificações

• Proven experience as an Executive Assistant or strong related experience with sharp tech-skills.
• Real travel-planning chops with complex itineraries.
• Sharp organizational and time-management skills with attention to detail (time zone accuracy).
• A proactive, flexible mindset—spot needs, propose solutions, act before urgent.
• Comfort using AI tools to research and solve problems independently.
• Strong written and verbal communication with a diplomatic, professional tone.

Responsabilidades

• Triage and manage the CEO's inbox, draft responses, and keep headspace clear.
• Run the calendar across time zones with calendar discipline.
• Handle end-to-end travel logistics and rebooking when plans change.
• Coordinate conference prep and logistics for multiple events yearly.
• Manage outbound logistics calls with vendors and organizers (non-client-facing).
• Act as liaison between CEO and stakeholders with timely, professional communication.
• Oversee business admin and personal/household logistics to keep CEO covered.
• Identify repetitive tasks and help automate or systematize them.
• Take on special projects using AI tools to deliver findings and recommendations.
• Maintain airtight confidentiality.

Conhecimentos

Executive support experience

Tech-savvy

Travel planning

Organization & time management

AI tooling usage

Diplomatic communication

Google Workspace

Ferramentas

AI tools

Google Workspace

Descrição da oferta de emprego

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

• Spot repetitive work and help automate or systematize it rather than just repeating it each time

• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

• Comfort using AI tools to research and solve new problems independently

• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO