Remote Admin Executive Assistant – Ops & Compliance

Pavago; Santa Fe Capital; Remote; ARS 76,016,000 - 114,023,000; Full time

Benefits offered by this job

15 days PTO

Full-time role with US time overlap

100% remote (LATAM-based)

Job summary

Pavago is seeking an Executive Assistant to the CEO for a fast-moving legal-tech startup. This remote role supports the CEO across business and personal logistics, requiring proactive thinking and strong communication to anticipate needs.

You will own the inbox, manage the calendar across time zones, handle travel end-to-end, coordinate conference prep, and liaise with vendors and stakeholders. The position emphasizes discretion and project support.

Qualifications

• Proven experience as an Executive Assistant or strong related experience with sharp tech-skills.
• Ability to manage complex travel itineraries and schedules.
• Excellent written and verbal communication with professional diplomacy.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft replies with options.
• Manage the CEO's calendar across multiple time zones.
• Plan travel end-to-end: flights, hotels, car services, and changes.
• Coordinate conference prep and logistics for ~10–12 events/year.
• Act as liaison with vendors, partners, and internal stakeholders.
• Handle business admin and personal/household logistics for the CEO.
• Identify repetitive work and suggest automation or systematization.
• Tackle special projects and research using AI tools with recommendations.
• Maintain airtight discretion with confidential information.

Skills

EA experience

Tech-savvy

Time management

Proactive

AI tools

Communication

Google Workspace

Tools

Google Workspace

Notion

Job description

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

• Spot repetitive work and help automate or systematize it rather than just repeating it each time

• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

• Comfort using AI tools to research and solve new problems independently

• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO