Management Support Senior Specialist

IBM; Buenos Aires; Presencial; ARS 6.500.000 - 9.750.000; Jornada completa

Descripción de la vacante

A leading technology company seeks a Managing Support Senior Specialist to provide comprehensive administrative and business support. The ideal candidate should possess 5 to 7 years of experience in a fast-paced environment, proficiency in MS Office tools, and familiarity with SAP internal tools. Responsibilities include maintaining filing systems, organizing calendars, scheduling appointments, and coordinating events, while ensuring effective communication and organization within the team. A bachelor's degree is desirable.

Formación

• 5 to 7 years of administrative and business support experience in a fast‑paced environment.
• Demonstrated proficiency with MS Office Tools.
• Experience with SAP internal tools such as Corporate Portal and ISP.

Responsabilidades

• Maintain up-to-date filing and reference systems.
• Organize Outlook calendar/folders for assigned management.
• Schedule appointments and manage inbox.
• Assist in accounting and reporting activities.
• Screen incoming calls and maintain diaries.
• Arrange business travel and support agenda management.
• Coordinate and support events for the department.
• Prepare complex activity/expense reports and project documentation.

Conocimientos

Customer Focus

Business Acumen

Self‑Development

Results‑Driven

Quality Focus

Communication

Challenge Complexity

Time Management

Priority Setting

Organization Effectiveness

Office Tools

Multitasking

Educación

Apprenticeship as secretary or commercial qualification

Bachelor’s degree desirable

Herramientas

MS Office Tools

SAP internal tools

Descripción del empleo

What we offer

Within the GFA board area, the COO orchestrates transformational efforts by driving innovation and simplifying, scaling, and digitalizing core finance processes. Together with the GFA LT, the COO leads the digital finance transformation and steers financial performance. The COO’s Service Delivery & Cross Topics team supports the GFA leadership in refining the Digital Finance Transformation vision and establishing a clear service portfolio and delivery model. The COO Agile Transformation team drives agile transformation and manages the COO SWARM organization.

Managing Support Senior Specialist

We are looking for a management support senior specialist to support both the Head of Service Portfolio & Cross Topics and the Head of Agile Transformation.

Core Tasks

• Maintain up-to-date filing and reference systems.
• Organize Outlook calendar/folders for assigned management.
• Schedule appointments, manage inbox, read and respond to correspondence independently or as agreed with management.
• Assist in accounting and reporting activities.
• Screen incoming calls and maintain diaries.
• Arrange business travel, support agenda management and expense tracking.
• Coordinate and support events for the department as a whole.
• Collaborate with various staff and departments to administratively support various projects.
• Prepare complex activity/expense reports, project documentation, and correspondence requiring data collection, organization, and analysis.
• Contact key individuals inside and outside the organization.
• Observe, receive, and otherwise obtain information from all relevant sources.
• Work with management to track and triage all tasks and topics coming into the team.

Competencies & Skills

• Customer Focus
• Business Acumen
• Self‑Development
• Results‑Driven
• Quality Focus
• Communication
• Challenge Complexity
• Time Management
• Priority Setting
• Organization Effectiveness
• Office Tools
• Multitasking

Experience Requirements

• At least 5 to 7 years of administrative and business support experience in a fast‑paced environment.
• Demonstrated proficiency with MS Office Tools.
• Experience with SAP internal tools such as the Corporate Portal and ISP.

Language Requirements

• English: fluent, native speaker equivalent.
• Additional foreign languages are a plus.

Education

• Apprenticeship as secretary or commercial qualification or comparable experience.
• Bachelor’s degree desirable.

We believe in the power of inclusion and aim to create a supportive workplace where everyone can thrive.

Equal Opportunity Employment: EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, etc.), sexual orientation, gender identity or expression, protected veteran status, or disability.