Facilities Specialist IRC303684

GlobalLogic; Buenos Aires; Presencial; ARS 893.000 - 1.228.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Exciting projects

Collaborative environment

Flexible work schedules

Professional development

Excellent benefits

Descripción de la vacante

GlobalLogic is seeking an experienced Office Administrator to oversee daily office operations and facilities management, acting as the primary contact for building issues, policies, maintenance updates, and onsite vendor relationships.

You will greet employees and guests, manage visitor access, calendars, mail and deliveries, coordinate internal requests, and partner with IT, Finance, HR and Procurement to keep the workplace running smoothly and welcoming.

Formación

• 2+ years of experience in office administration, reception, facilities, or administrative operations.
• High School diploma required (Bachelor’s degree in Business, Hospitality, or related field is a plus).
• Proven track record in office management, inventory logistics, and vendor management.
• Experience coordinating internal corporate events, catering, and workplace experience projects.
• Proficiency with office tools (Google Workspace, MS Office) and managing complex scheduling calendars.
• Familiarity with visitor management, access control systems, and package handling.
• Strong communication and cross-functional collaboration skills (working with IT, Finance, HR, and Procurement).
• Exceptional customer service mindset with a warm, professional demeanor for employees and guests.
• Excellent organizational skills, strong task prioritization, and quick operational problem-solving ability.

Responsabilidades

• Oversee daily office operations and facilities management, serving as the primary lead for building-related issues, office policies, maintenance updates, and onsite vendor relationships.
• Maintain a welcoming, safe, and secure working environment, ensuring all reception areas, conference rooms, and common spaces are consistently tidy, presentable, and functional.
• Serve as the face of the office for all employees and guests, providing a warm welcome environment, general assistance, and directions to address immediate needs.
• Manage the visitor and access control process, including verifying guest credentials, issuing security badges, and ensuring a seamless check-in experience.
• Monitor and maintain a robust inventory of all office, kitchen, and catering supplies, proactively arranging orders to ensure the workspace is always fully stocked.
• Manage all incoming and outgoing mail and packages, overseeing the receipt, sorting, and distribution of deliveries.
• Manage internal requests, prioritizing and resolving office issues, and routing inquiries to the appropriate departments.
• Oversee workplace scheduling and coordination, which includes managing conference room calendars, confirming meetings, and resolving scheduling conflicts.
• Serve as a cross‑functional liaison between Facilities, Procurement, collaborating with IT for technical support, Finance for invoices and the People Team to facilitate resource help on site.
• Coordinate workplace events, including office lunch programs and various ad hoc Workplace Experience projects and report into the Procurement Team.

Conocimientos

Office administration

Communication

Cross-functional collaboration

Customer service mindset

Organizational skills

Educación

High School diploma

Bachelor’s degree in Business or related field (plus)

Herramientas

Google Workspace

MS Office

Scheduling calendars

Descripción del empleo

Description

This role is responsible for overseeing daily office operations and facilities management, serving as the primary lead for building-related issues, office policies, maintenance updates, and onsite vendor relationships.

Description

This role is responsible for overseeing daily office operations and facilities management, serving as the primary lead for building-related issues, office policies, maintenance updates, and onsite vendor relationships.

Requirements

• 2+ years of experience in office administration, reception, facilities, or administrative operations.
• High School diploma required (Bachelor’s degree in Business, Hospitality, or related field is a plus).
• Proven track record in office management, inventory logistics, and vendor management.
• Experience coordinating internal corporate events, catering, and workplace experience projects.
• Proficiency with office tools (Google Workspace, MS Office) and managing complex scheduling calendars.
• Familiarity with visitor management, access control systems, and package handling.
• Strong communication and cross-functional collaboration skills (working with IT, Finance, HR, and Procurement).
• Exceptional customer service mindset with a warm, professional demeanor for employees and guests.
• Excellent organizational skills, strong task prioritization, and quick operational problem-solving ability.

Job responsibilities

• – Oversee daily office operations and facilities management, serving as the primary lead for building-related issues, office policies, maintenance updates, and onsite vendor relationships.
• – Maintain a welcoming, safe, and secure working environment, ensuring all reception areas, conference rooms, and common spaces are consistently tidy, presentable, and functional.
• – Serve as the face of the office for all employees and guests, providing a warm welcome environment, general assistance, and directions to address immediate needs.
• – Manage the visitor and access control process, including verifying guest credentials, issuing security badges, and ensuring a seamless check-in experience.
• – Monitor and maintain a robust inventory of all office, kitchen, and catering supplies, proactively arranging orders to ensure the workspace is always fully stocked.
• – Manage all incoming and outgoing mail and packages, overseeing the receipt, sorting, and distribution of deliveries.
• – Manage internal requests, prioritizing and resolving office issues, and routing inquiries to the appropriate departments.
• – Oversee workplace scheduling and coordination, which includes managing conference room calendars, confirming meetings, and resolving scheduling conflicts.
• – Serve as a cross‑functional liaison between Facilities, Procurement, collaborating with IT for technical support, Finance for invoices and the People Team to facilitate resource help on site.
• – Coordinate workplace events, including office lunch programs and various ad hoc Workplace Experience projects and report into the Procurement Team.

What we offer

• Exciting Projects:

  Come take your place at the forefront of digital transformation! With clients across all industries and sectors, we offer an opportunity to work on market-defining products using the latest technologies.

• Collaborative Environment:

  Expand your skills by collaborating with a diverse team of highly talented people in an open, laidback environment — or even abroad in one of our global centers or client facilities!

• Work-Life Balance:

  GlobalLogic prioritizes work-life balance, which is why we offer flexible work schedules.We offer you the best quality of work life so that you exceed the expectations of our clients, while achieving your professional and personal ambitions.

• Professional Development:

  Our dedicated Learning & Development team regularly organizes English classes, professional certifications, and technical and soft skill trainings. We also offer the chance to travel internationally

• Excellent Benefits:

  We provide our employees with competitive salaries, family medical insurance, extended paternity leave, annual performance bonuses, and referral bonuses.

About GlobalLogic

GlobalLogic, a Hitachi Group Company, is a trusted digital engineering partner to the world’s largest and most forward-thinking companies. Since 2000, we’ve been at the forefront of the digital revolution – helping create some of the most innovative and widely used digital products and experiences. Today we continue to collaborate with clients in transforming businesses and redefining industries through intelligent products, platforms, and services.