Bilingual Immigration Exec Assistant To Ceo – Remote

Blessinger Legal; Buenos Aires; A distancia; ARS 99.001.000 - 144.694.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Claude training and tooling

Weekly coaching with role lead

EA community for collaboration

Access to Rockstar playbooks and VA/AI

Descripción de la vacante

Rockstar seeks an experienced Executive Assistant to support US-based healthcare practice owners in a fully remote role. You will manage calendars, emails, tasks, and daily follow-through within a Claude AI environment crafted for this practice.

You review Claude drafts, send with the owner's voice, and ensure HIPAA compliance. You will receive structured Claude training from week one, weekly coaching, and access to a community of other EAs.

Formación

• Proven experience as an Executive Assistant or similar role supporting a business owner or leader.
• Hands-on experience using AI tools for real work.
• Strong project coordination and task management skills, with a track record of moving work from assigned to done.
• Excellent time management and the ability to prioritize competing deadlines without dropping anything.
• Strong presentation skills, including building clear, polished slide decks.
• Excellent written English and ability to communicate in a business owner's voice daily.
• Strong judgment about what to handle independently and what to elevate.
• Comfort with Google Workspace or Microsoft 365.
• Ability to work independently with steady communication with the practice owner.
• Willingness to complete confidentiality and compliance training; HIPAA awareness.

Responsabilidades

• Manage the owner's calendar with color coding, time blocking, and protected focus time.
• Triage the inbox daily; draft items needing the owner's voice and escalate as needed.
• Draft outbound emails via Claude in the practice's brand voice and review before sending.
• Follow an escalation matrix with defined response windows for urgent, same-day, and routine items.
• Maintain one task tracker for all commitments, owners, and deadlines.
• Coordinate projects across owner, staff, and vendors; track milestones to completion.
• Create meeting agendas in Claude from the tracker; prepare slides for meetings and trainings.
• Turn meeting notes into action item recaps with owners assigned.
• Deliver Daily and Weekly Summaries; pull CRM/EMR data and spot-check numbers.
• Follow up with patients and clients; support referrals and scheduling workflows.
• Write and maintain SOPs; monitor social platforms and draft responses for approval.

Conocimientos

Executive Assistant

AI tools usage

Project coordination

Task management

Time management

Presentation skills

Written English

Google Workspace

Microsoft 365

HIPAA compliance

Independent work

Remote work

Claude/Canva experience

Herramientas

Canva

HubSpot

Zoho

Asana

Monday.com

Prompt EMR/CRM tools

Descripción del empleo

Rockstar is hiring an AI‑Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full‑time remote basis. This is a new role at Rockstar. It's built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.

In this role, you'll own the owner's calendar, inbox, tasks, and daily follow‑through, working in a Claude AI environment built specifically for that practice. Claude drafts. You review, decide, and send. The practice owner never touches the technology. You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.

Key Responsibilities

Calendar & Scheduling

• Manage the owner's calendar with consistent color coding, time blocking, and protected focus time
• Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance
• Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out
• Coordinate personal appointments and travel where the placement includes it

Inbox & Communication

• Triage the inbox daily: handle routine items, draft what needs the owner's voice, and elevate what needs their decision
• Draft outbound email through Claude in the practice's brand voice and review every draft before sending
• Follow a defined escalation matrix with set response windows for urgent, same‑day, and routine items
• Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes

Tasks, Projects, Meetings & Reporting

• Keep one task tracker current every day, covering every commitment, owner, and deadline
• Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion
• Build meeting agendas in Claude from what's open on the tracker
• Create presentations and slide decks for the owner's meetings, trainings, and partner conversations
• Turn meeting notetaker transcripts into same‑day recaps with action items assigned to the right people
• Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened
• Pull reports from the practice's CRM, EMR, or spreadsheets and spot‑check the numbers before they go anywhere

Practice Coordination & Administrative Support

• Follow up with patients and clients after interactions and close the loop
• Support referrals, waitlists, and scheduling‑related workflows
• Handle invoices, PTO tracking, vendor coordination, and compliance reminders
• Write and maintain SOPs for recurring work
• For practices that include it, monitor social platforms and Google and Yelp reviews, and draft responses for the owner's approval

Claude Environment

• Keep the practice's brand voice file current as the practice changes
• Bring real drafts to weekly coaching calls and refine the environment based on what's working
• Maintain strict HIPAA compliance and patient confidentiality at all times. Claude never contacts a patient or staff member without your review

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting a business owner or leader
• Hands‑on experience using AI tools for real work
• Strong project coordination and task management skills, with a track record of moving work from assigned to done
• Excellent time management and the ability to prioritize competing deadlines without dropping anything
• Strong presentation skills, including building clear, polished slide decks
• Excellent written English. You'll review and send communication in a business owner's voice every day
• Strong judgment about what to handle on your own and what to elevate
• Comfort working in Google Workspace or Microsoft 365
• Ability to work independently and keep steady communication with the practice owner
• Willingness to complete Rockstar's confidentiality and compliance training before your start date
• Reliable home office setup with a stable internet connection suitable for HIPAA‑compliant remote work

• Experience with ChatGPT and Claude
• Experience in the healthcare industry, especially outpatient practices such as physical therapy, occupational therapy, or speech therapy
• Experience with Canva
• Familiarity with HIPAA and handling patient information
• Familiarity with EMR platforms such as Prompt, WebPT, or Raintree, or CRMs such as HubSpot or Zoho
• Experience with project management tools such as Asana or Monday.com

Benefits

• Competitive salary based on experience
• Structured Claude training, including connectors, reporting, meeting summaries, and agenda building
• Weekly one‑on‑one coaching with Rockstar's role lead
• A private community of EAs in this role to share what's working and solve problems together
• Access to Rockstar's playbooks and VA Academy for long‑term career growth
• Stable, full‑time remote work with U.S.-based healthcare practices