Warehouse Coordinator

LINKVIVA Websiite; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A premier event logistics company in Dubai is seeking a Warehouse Coordinator to oversee warehouse operations. You will be responsible for inventory management, coordinating inbound and outbound logistics for events, and ensuring optimal stock levels. The ideal candidate has 3-5 years of experience in warehouse operations, is proficient in WMS, and has strong organizational skills.

Qualifications

• Experience in events/production/logistics in the UAE.
• English required; Arabic is an advantage.
• Willingness to certify for forklift license is a plus.

Responsibilities

• Manage daily warehouse operations.
• Ensure events go out on time with accurate stock.
• Coordinate inbound and outbound logistics.

Skills

Highly organised

Strong communicator

Problem solver

Education

3-5 years experience in warehouse operations

Valid UAE driving license

Proficient with Odoo or similar WMS

Tools

Excel/Sheets

barcode/label workflows

Job description

Warehouse Coordinator

Dubai United Arab Emirates

WAREHOUSE COORDINATOR- CONTRACT

About Us

Founded in 2003 we've built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA creators of experiences that live beyond the day.

Our Energy (Values) The 5Ps

• People: We rise by lifting others.
• Positivity: We see the light even in chaos.
• Perfection: Not flawless. But fearless in chasing better.
• Pioneering: We break molds not rules.
• Passion: We lead with fire in the belly.

Why You Should Join Us

Strategic Operational Blend You'll not only manage daily warehouse operations but also optimisesystems flows and inventory strategy to deliver eventcritical readiness.

Ownership of a Critical Hub You'll own the warehouse at AUH: inbound outbound inventory condition vendor coordination your performance event success.

Visible Impact With every delivery and return you manage youll see the tangible result of your work in highprofile events and team success.

CrossTeam Collaboration You'll work closely with project teams transport/logistics finance and external vendors building versatile relationships and broad impact.

ProfessionalGrowth & EventFocused Environment Working in the events/production field means dynamic schedules fastmoving challenges and continuous evolution of your role.

Role Purpose

As WarehouseCoordinator AUH you will own the daytoday operations of our AbuDhabi warehouse ensuring events go out on time in full and in excellent inbound and outbound flowsmaintaininventory accuracy coordinate basic warehouse repairs liaise withvendorsand transport providers and keep the facility safe and auditready.

Key Responsibilities

Inventory & Systems

• Maintain accurate stock in Odoo (receipts transfers picking returns adjustments).
• Conduct cycle counts and monthly stock takes; investigate variances and post corrections.
• Set and maintain par levels for fastmoving items (consumables cabling staging spares).

Inbound (GRN)

• Book inbound deliveries inspect quality/quantities versus PO; raise discrepancies (short / over / damage).
• Label and locate items; update rack/bin locations in Odoo.

Outbound & Event Support

• Pick pack and stage according to event load lists.
• Prepare delivery notes/CMRs; coordinate pickups/returns with transport and site teams.
• On return from site: derig inspect condition quarantine damages/missing and process returns in Odoo.

Warehouse Operations

• Keep racking aisles staging zones organised (5S); maintain warehouse equipment (pallet jacks ladders basic tools).
• Coordinate small repairs and cleaning; raise maintenance tickets for larger issues.
• Manage consumables (tape shrink labels) and PPE stock.

HSE & Compliance

• Enforce safe lifting and workingatheight rulesmonitor correct use of equipment; maintain MSDS and signage.
• Conduct weekly safety walks and checklists; keep fire exits clear and extinguishers in date.
• Report incidents/nearmisses; participate in toolbox talks.

Vendor & Transport Coordination

• Book couriers/trucks; compare quotes/SLAs; track ontime pickup/arrival.
• Liaise with rental suppliers for temporary gear; manage offsite storage if needed.

CrossTeam Collaboration

• Work closely with Project Managers Fleetteam and Finance (PO/GRN returns damage claims).
• Provide a concise weekly AUH Warehouse update (outbound schedule risks shortages).

Qualifications & Experience

• 35 years experience in warehouse/dispatch operations preferably in events/production/logistics in the UAE.
• Proficient with Odoo (or similar WMS/ERP) Excel/Sheets and barcode/label workflows.
• Strong knowledge of picking packing cyclecounting and transport coordination.
• Valid UAE forklift license is a plus (or willingness to certify).
• UAE driving license.
• English required; Arabic is an advantage.

Skills & Traits

• Highly organised detaildriven and calm under time pressure.
• Strong communicator with drivers vendors and project teams.
• Physically able to lift and move equipment safely (with aids/PPE).
• Problem solver: identifies issues early escalates appropriately and documents clearly.

Working Pattern

Onsite in AbuDhabi (AUH) Monday to Friday. Flexible early/late hours during event periods and occasional weekends.

Required Experience