Vendor Coordinator

EHIF; Abu Dhabi; On-site; AED 360,000 - 540,000; Full time

Benefits offered by this job

Meaningful projects

Diversity and Inclusion

Competitive remuneration

Medical Insurance

Group Life and Personal Accident Ins.

End of Service Gratuity

Employee Share Plan

Long Service Award

Professional development

Global connections

Energy Transition Academy

Job summary

Wood is recruiting an experienced EPCM Vendor Coordinator for our Engineering team in Abu Dhabi, UAE. The role will coordinate vendor activities at the project site, ensuring timely delivery, installation, inspection, testing, commissioning and close-out of vendor-supplied equipment and materials.

The successful candidate will be the primary interface between the EPCM team, contractors, vendors and the client, ensuring adherence to project specs, quality, safety and schedules.

Qualifications

• Bachelor's degree in engineering or related discipline required.
• Minimum 10 years of experience in EPC/EPCM projects (oil & gas, petrochemical, mining, power, infra).
• Experience coordinating multiple equipment vendors during construction and commissioning.

Responsibilities

• Coordinate all vendor-site activities, including equipment delivery, installation, supervision, testing, commissioning and handover.
• Act as the primary contact between vendors, construction teams, engineering, QA/QC, procurement and the client.
• Review vendor schedules and ensure alignment with the overall project construction and commissioning schedule.
• Monitor vendor mobilization, manpower, tools, and equipment readiness.
• Ensure vendors comply with HSE requirements, site regulations, and permit-to-work procedures.
• Coordinate inspection and testing activities with QA/QC and client representatives.
• Track vendor progress and identify potential delays or risks, recommending corrective actions.
• Facilitate technical discussions between vendors and engineering teams to resolve site issues.
• Verify vendor completion of punch list items and support mechanical completion and commissioning activities.
• Prepare daily, weekly, and monthly vendor coordination reports.
• Attend construction, commissioning, and progress meetings.
• Ensure vendor documentation, including method statements, inspection reports, test records, commissioning reports, and as-built documentation, is complete and submitted on time.
• Support contract administration by verifying vendor attendance, work completion, and variation requests.
• Coordinate warranty support and vendor close-out activities.

Skills

Vendor coordination

Vendor management

Construction coordination

Procurement familiarity

Engineering knowledge

Education

Bachelor's Degree in Mechanical, Electrical, Instrumentation, Civil, or related Engineering discipline

Job description

Wood is currently recruiting for an experienced Vendor Coordinator as part of our Engineering team within our Oil, Gas & New Energies business based in Abu Dhabi, United Arab Emirates.

Due to the nature of the projects and client expectation, the position will be initially office based then move to onshore site in Abu Dhabi, United Arab Emirates.

The Role

The EPCM VendorCoordinator (Site) isresponsible for coordinatingandmanaging vendor activitiesat the projectsite to ensuretimely delivery, installation, inspection, testing, commissioning, and close-outof vendor-suppliedequipment and materials. The role servesas the primaryinterface between theEPCM team, contractors, vendors, and theclient to ensurecompliance with projectspecifications, qualitystandards, safety requirements, and project schedules.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What We can offer:

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Responsibilities

• Coordinate all vendorsite activities, includingequipmentdelivery, installation,supervision, testing, commissioning, and handover.
• Act as theprimary point ofcontact between vendors, construction teams, engineering, QA/QC, procurement, and theclient.
• Review vendorschedules and ensurealignment with theoverall project constructionand commissioning schedule.
• Monitor vendor mobilization, manpower, tools, andequipment readiness.
• Ensurevendors comply withproject HSE requirements, site regulations, andpermit-to-workprocedures.
• Coordinate inspection andtesting activities withQA/QC andclient representatives.
• Track vendor progressand identify potentialdelays or risks, recommending correctiveactions where necessary.
• Facilitate technical discussionsbetween vendors andengineering teams toresolve site issues.
• Verify vendor completionof punch listitems and supportmechanicalcompletion and commissioningactivities.
• Prepare daily, weekly, and monthly vendorcoordination reports.
• Attend construction, commissioning, and progress meetings.
• Ensure vendordocumentation, includingmethod statements, inspectionreports, test records, commissioning reports,and as-builtdocumentation, is completeand submitted ontime.
• Support contractadministration by verifyingvendor attendance, workcompletion, and variationrequests.
• Coordinate warranty supportand vendor close-out activities.

Qualifications

What makes you remarkable

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• Bachelor's Degree in Mechanical, Electrical, Instrumentation, Civil, or related Engineering discipline.
• Minimum 10 years of experiencein EPC/EPCM projects, preferablyin oil & gas, petrochemical, mining, power, or infrastructureprojects.
• Experience coordinatingmultiple equipment vendorsduring construction andcommissioning.
• Familiarity with procurement, construction, and commissioningprocesses.