Tendering & Procurement Officer

-; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading procurement firm in Dubai is seeking an experienced professional in procurement management. The role involves managing high-value tenders, ensuring compliance with procedures, and maintaining strong relationships with suppliers. A Bachelor's degree in supply chain management and 5-7 years of experience in procurement are key qualifications. Candidates should have proficiency in Oracle and strong negotiation skills. The position offers a dynamic work environment within a reputable organization based in the UAE.

Qualifications

• 5-7 years of experience in procurement and supply chain management.
• Established network of regional suppliers and subcontractors in the UAE.
• Strong communication and negotiation skills required.

Responsibilities

• Assist in the periodic review of procurement procedures.
• Support the Director in high-value tenders.
• Process purchase orders through Oracle.
• Onboard new suppliers while ensuring compliance.

Skills

Procurement best practices

Vendor management

Data analysis

Stakeholder engagement

Negotiation

Education

Bachelor's degree in supply chain management

Professional Certification in CIPS

Tools

Oracle

Job description

Job Description

No.

Core Job Responsibilities

1. Strategy, Policy and Procedure

• Assist in the periodic review of procurement and tendering procedures for continuous improvement.
• Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Compliance with the laws and regulations stipulated in the system of labour policies and administrative regulations (Attendance, Absence, Career commitment).
• Deal with sensitive and confidential information related to work with discretion to protect the interests of the 7X Group.

2. Tender management

• Support the Director in conducting high-value tenders (competitive bidding) by preparing documentation, coordinating approvals and ensuring compliance with procedures.
• Assist in drafting and issuing tender documents (RFP, RFQ, ITT) in line with project and procurement requirements.
• Coordinate supplier communications during tenders, including clarifications and pre-bid meetings.
• Receive, review and register supplier bids in the procurement system, ensuring timely submission and secure handling.
• Prepare technical and financial comparison sheets for review by the Tender Committee.
• Support tender evaluation committees with documentation, clarifications and follow‑up actions.
• Assist in preparing award recommendations and tender reports for management and committee approvals.
• Coordinate with Finance and suppliers on bank guarantees and compliance.
• Maintain tender records and prepare closure reports.

3. Procurement Logistics

• Process purchase orders through Oracle, ensuring accurate and timely execution.
• Source and evaluate supplier quotations to secure competitive pricing for direct purchases.
• Respond promptly to procurement‑related inquiries from internal stakeholders.
• Analyse supplier pricing and prepare detailed comparison reports using standardized templates.
• Review, register and track committee reports in the procurement system for necessary follow‑up.
• Translate electronic procurement files into formal contracts or purchase orders in line with company procedures.
• Ensure timely collection of applicable fees in line with company policies.
• Amend or cancel purchase orders that do not meet contractual or policy requirements.

4. Supplier management

• Onboard new suppliers into the procurement system, ensuring complete documentation and compliance with company standards.
• Contribute to the Supplier Qualification (micro level) and Performance Evaluation Committee by supporting assessments and driving continuous improvements.
• Maintain effective communication channels with suppliers to streamline procurement processes and strengthen partnerships.
• Address supplier complaints promptly and provide appropriate resolutions.
• Lead strategic sourcing of reputable suppliers, including high‑value contract negotiations (>1Mn), vendor evaluation, product & service evaluation to support new store openings and direct procurement needs.
• Monitor supplier capabilities and market trends to diversify the supplier base and sustain competitive advantage.
• Negotiate and review vendor trade agreements to ensure cost efficiency, favourable terms and strong partnerships.
• Assess the effectiveness of high‑value contracts and collaborate with Legal and relevant department heads to optimise terms and conditions.

5. Synergies with Stakeholders

• Develop and maintain strong relationships with internal and external stakeholders to ensure high performance.
• Work collaboratively and engage with Information Technology Unit in case of encountering technical problems in the system used for Purchasing.
• Develop strong relationships with suppliers, fostering long‑term partnerships that support both ongoing procurement and specific projects.

6. Reports

• Prepare reports and statistics on tender activities and procurement practices, providing timely submissions to the direct manager as needed.
• Prepare presentations for senior committees (SIC, Board, and Tender Committees) on procurement outcomes/status.

8. Other Tasks

• Perform any other responsibilities relating to this job request or work task as allocated by the Line Manager.

COMMUNICATION & WORKING RELATIONSHIPS

Internal: Within 7X Group

External: Vendors, Third Party Service providers.

Qualifications

EDUCATION, EXPERIENCE & COMPETENCIES

Qualifications and Knowledge

• Bachelor's degree in supply chain management, Procurement, Engineering or a related discipline.
• Professional Certification in CIPS (Chartered Institute of Procurement & Supply) preferred.

Experience

• 5-7 years of work experience in procurement and supply chain management (Sourcing, Procurement Planning, negotiation, tendering and contract management) within the interior fit-out or construction with an established network of regional suppliers and subcontractors across the UAE.

Job Specific Skills (Technical Competencies)

• In-depth knowledge of procurement best practices and vendor management in the UAE and international markets.
• Familiarity with industry trends, innovations and regulatory frameworks
• Procurement budget planning, cost control and implementation
• Proficiency in data analysis, performance metrics, and reporting
• Process improvement initiatives
• Meticulous attention to detail and robust analytical capabilities
• Commercial Acumen
• Awareness of sustainable sourcing principles and practices
• Proficient in ERP systems, particularly Oracle Fusion and other procurement software
• Strong communication, negotiation and stakeholder engagement skills
• Ability to thrive under pressure and manage multiple concurrent projects

Generic Skills (Behaviours Competencies)

(As Per Competencies Dictionary available on the Intranet)

• Customer Service - Level 2
• Holding People Accountable and taking accountability - Level 2
• Quality Focus - Level 2
• Innovation - Level 2
• Initiative - Level 2
• Team working - Level 2