Technical Records Officer (Sharjah, UAE)

Air Arabia; Sharjah; On-site; AED 120,000 - 180,000; Full time

Job summary

Air Arabia is seeking a Records and Compliance Specialist to oversee maintenance records for the fleet. You will ensure accurate data in logbooks and the fleet management system, coordinating with engineering, stores and maintenance to support re-delivery and lease activities.

The role requires strong attention to detail, good English communication, and familiarity with aviation documentation and regulatory ARC requirements.

Qualifications

• Higher diploma/certificate in Management or related field; bachelor’s preferred.
• Proficient in Microsoft Office; advanced Excel skills.
• Very good written and verbal communication in English.
• 3+ years experience in aviation records/document control; Airbus A320 exposure desired.

Responsibilities

• Monitor and update the fleet maintenance records in logbooks and fleet system.
• Record completion of maintenance activities from line/base/workshop.
• Perform Aircraft, Engine, APU and Landing Gear build and tree receiving.
• Update navigation database per AIRAC cycle.
• Coordinate technical queries with engineering, stores and maintenance.
• Prepare aircraft records for re-deliveries and lease support.
• Report Service Bulletins to Airbus and OEMs.
• Update engine/APU maintenance and shop visits in system.
• Provide monthly utilization reports to Finance, QA, Planning and Lessors.
• Support Civil Aviation Authority ARC issuance; update records accordingly.
• Assist Third Party Customers and Air Arabia Hubs.
• Produce and share reports with management and other parties; ensure data security.
• Generate various audit-ready reports and maintain documentation for audits.
• Contribute to team and train new joiners in the records area.
• Ensure records archived per procedures and CAAs.

Skills

Very good written and verbal comms

Very good in English Language

Education

Bachelor’s degree in Management/Administration or equivalent

Higher diploma or certificate in Management

Tools

Microsoft Office Suite

Advanced Excel

Job description

Job Purpose

Monitors and evaluates all stages of maintenance, overhaul, modifications and inspections carried on the Airline’s fleet ensuring timely and accurate data recording and history maintaining in both Log books and the computerized fleet management system. Clears any disputes related to the technical records as necessary, all actions to be carried in accordance with Company’s adopted policies and procedures.

Key Result Responsibilities

• Monitors the airline’s computerized fleet management system ensuring it is timely and accurately updated with all maintenance schedules, component replacements, modifications, and data of maintenance activities transferred from Electronic Tech Log and Engineering Orders to maintain consistency and history recording.
• Ensures all the records pertaining to the completion of maintenance activities received from the (Line, Base and Workshop) are timely recorded and maintained for each aircraft in both logbooks and computerized system.
• Perform Aircraft, Engine, APU and Landing Gear build and tree receiving.
• Update Navigation database based on AIRAC Cycle for the fleet and simulator.
• Coordinating and following up on technical queries from engineering, stores and maintenance.
• Reviews and prepares aircraft records for aircraft re-deliveries and provide support during aircraft lease.
• Report all accomplished Service Bulletins to Airbus and OEM’s as required.
• Updates Engine and APU (Auxiliary Power Units) maintenance, replacement, and shop visits entries into the system duly and updates the logbook and system with corresponding reports into the system.
• Provides the Finance department, Quality Assurance, Planning and Lessors with Aircraft, Engine and APUs monthly utilization reports.
• Partners with Quality Assurance to prepare all documents needed to facilitate the Civil Aviation Authority approval on issuing “ARC” – Airworthiness Review Certificates” for each aircraft in due time; certificates are issued individually in due time set for each aircraft; maintains updated records of all AD compliance documents and certificates issued
• Provide the needful support to the Third Party Customers and Air Arabia Hubs.
• Conducts necessary analysis to produce and share accurate reports with Management/ Engineering/Finance / Civil Aviation Authority and other parties based on nature/need and in accordance with adopted procedures ensuring security of information. The reports cover but are not limited to ARC renewals.
• Utilizes available resources and tools to generate a variety of reports with different frequency ensuring all the corresponding information are timely and accurately audited, reviewed and verified prior communicating to the concerned parties to ensure quality and validity of outcome.
• Provides relevant documentation for review during various audits.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks.
• Contributes to team effort by accomplishing related results as needed and by providing necessary training for new joiners to technical records section.
• Ensures technical records are archived and stored in accordance with Airline’s procedures and Civil Aviation Authority regulations.

Qualifications (Academic, Training, Languages)

• Higher diploma or certificate in Management or any other related field from a recognized institute; a bachelor’s degree in Management/Administration or equivalent is preferred.
• Compliance, Document Control, Librarian and Quality Assurance trainings are an added value.
• Capable of using technology systems & tools; proficient in Microsoft suite – Advanced Excel Skills.
• Professional membership of associations related to the Aviation/Airlines industry is a plus.
• Very good written and verbal communication skills: reporting, etc.
• Very good in English Language.

Work Experience

• 3+ years of experience in a similar capacity handling records or document control in the Aviation industry, experience with Airbus A320 family of aircrafts is highly desirable.
• Reasonable exposure on aircrafts airworthiness programs documentation and records requirements CAMO (Continuing Airworthiness Management Organization).
• Relative understanding of the relation of aircraft Maintenance Planning & Records to the airworthiness program.
• A relative exposure on airline and Flight Operations, standard regulations.
• A multi-task oriented performer with high accuracy and great attention to details.
• Proven skills in working with data and resources in a cost-effective manner.
• Possesses excellent organizing and time management skills even in frequently changing environments.
• Applies judgment in assessing matters combined with good problem solving skills.
• Dependable, self-initiative, takes ownership, and displays energy and enthusiasm.
• Capable of working hard under pressure without compromising the quality of the outcome.
• Employs technical expertise, and interpersonal relations to support company’s objectives.