Team Assistant

Venture Search - Valdere Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional services firm in Dubai is seeking a highly organized Team Assistant for its investment management team. The ideal candidate has 2-6 years of administrative experience, excellent communication skills, and strong proficiency in Microsoft Office. This role involves diary management, meeting coordination, and supporting the operations of the firm. You will collaborate closely with senior team members, ensuring smooth day-to-day operations.

Qualifications

• 2–6 years’ experience in an administrative or team assistant role within financial services.
• Excellent verbal and written communication skills in English.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Provide full administrative support to investment and operations professionals.
• Act as a central point of contact for internal and external communications.
• Assist with expense management, invoice processing, and vendor coordination.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Multitasking

Service-oriented attitude

Job description

The Role

Team Assistant – Investment Management | Dubai, DIFC Location : Dubai International Financial Centre (DIFC) Industry : Investment Management Employment Type : Full-time, On-site

About the Role An investment management firm in the DIFC is seeking an organised, proactive, and highly professional Team Assistant to support its investment and operations teams. This is an excellent opportunity for a dynamic individual with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, high-performance environment. You’ll play a key role in ensuring the smooth day-to-day running of the office and supporting senior team members with scheduling, coordination, and administration.

Key Responsibilities

• Provide full administrative support to investment and operations professionals, including diary management, meeting coordination, and travel arrangements.
• Act as a central point of contact for internal and external communications, ensuring timely and professional correspondence. Organise and prepare documentation, reports, and presentations as required.
• Assist with expense management, invoice processing, and vendor coordination.
• Support event logistics, client meetings, and roadshows, ensuring smooth execution and attention to detail.
• Maintain and update internal filing systems, contact databases, and document templates.
• Collaborate closely with the Executive Assistant and Office Manager to ensure efficient workflow across the office.
• Provide general administrative and project support as needed, demonstrating flexibility and initiative.

Requirements

• 2–6 years’ experience in an administrative or team assistant role within financial services, investment management, or professional services.
• Excellent verbal and written communication skills in English.
• Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment.
• Professional, polished, and discreet with a high level of integrity.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Confident, service-oriented attitude with strong interpersonal skills and a collaborative mindset. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.

About the company

Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process. By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector. Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Ventures focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms.