Strategic Executive Assistant to MD (Dubai)

Careers International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative support firm in Dubai is seeking an experienced Executive Secretary/Personal Assistant to provide high-level administrative support to the Managing Director. The ideal candidate will efficiently manage schedules, communications, and travel arrangements while ensuring confidentiality and assisting with special projects. A proven background supporting executives and strong organizational skills are essential for success in this role.

Qualifications

• Proven experience supporting high-level executives.
• Strong organizational and multitasking skills.
• Excellent communication, both written and verbal.
• Proficient in using office software.

Responsibilities

• Schedule and coordinate meetings and events for the MD.
• Act as the primary contact between the MD and stakeholders.
• Make travel arrangements for business trips.
• Draft, edit, and proofread various documents.
• Prepare agendas and take minutes during meetings.
• Organize and maintain files and confidential information.
• Assist the MD in prioritizing tasks.
• Ensure the executive office is well-organized.
• Support the MD in special projects.
• Manage access to the MD.
• Process and track expenses with compliance.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in MS Office Suite

Discretion

Independence

Education

Bachelor’s degree or equivalent experience

Job description

A leading administrative support firm in Dubai is seeking an experienced Executive Secretary/Personal Assistant to provide high-level administrative support to the Managing Director. The ideal candidate will efficiently manage schedules, communications, and travel arrangements while ensuring confidentiality and assisting with special projects. A proven background supporting executives and strong organizational skills are essential for success in this role.