Strategic Contracts & Procurement Specialist

Zayed University; Dubai; On-site; AED 134,000 - 201,000; Full time

Benefits offered by this job

Tax-free salaries in UAE

Housing allowance

Annual vacation airline tickets

Educational subsidies

Healthcare for employee and family

Job summary

Zayed University in the United Arab Emirates seeks a Contracts and Purchasing professional to manage contracts, RFIs/RFPs, and vendor relationships across campuses. You will draft and negotiate agreements, monitor financial activity, and ensure compliance with regulations and university policies.

Ideal candidates have a bachelor’s degree in business and at least two years of relevant experience; Arabic/English bilingual is a plus.

Qualifications

• Must have a bachelor's degree in business or a similar major and at least 2 years of relevant professional experience.
• Experience in government or higher education is preferred.
• Arabic/English bilingual is an asset.

Responsibilities

• Drafts, reviews, & maintains commercial and contractual arrangements.
• Reviews RFI and RFP bid solicitations and prepares cost proposals for management review when required.
• Negotiates and administers contracts and cooperative agreements.
• Monitors financial activity of prime and sub-contracts, including contract, subcontract, and grant closeouts to coordinate any impact with program managers.
• Ensures compliance with appropriate regulations including Federal authorities, internal policies of the uni and ethics codes of conduct.
• Reviews and provides input to Contracts Database and prepares periodical reports for management’s approval.
• Reviews customer terms and conditions and advise on risks, cost drivers and propose acceptable commercial positions, to the department.
• Liaises with projects and technical staff to ensure contracts accurately reflect the program of work.
• Conducts pre- and post-contract award reviews with internal stakeholders to ensure the contractual obligations are known, understood and being properly addressed.
• Negotiates and places annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.
• Purchases a variety of goods and services for both Campuses from local and international sources in line with the University Policies and Procedures.
• Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.
• Analyzes specifications to ensure that they are generic in nature during enquiry preparation stage.
• Analyzes vendor quotations and prepares bid summaries as required.
• Vets and benchmarks prices to compare budgeted and estimated costs with actual prices.
• Expedites orders to ensure that goods and services are delivered within contractual deadlines
• Liaises with vendors regarding discrepancies and damage reports to ensure correct replacement of materials in accordance with order specifications.
• Issues amendments in case of increase/decrease of quantities and cancellation of orders and ensures accuracy of data at all times.
• Ensures through liaison with end users that vendor invoices routed for payment approval, are not held up without reason.
• Works independently to deal with different clients internally and externally while maintaining confidentiality and a professional manner.
• Main responsibility is to look after contacts management plus tasks related to purchasing. Coordinates and directs a variety of purchasing requests, tenders, queries and correspondence.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.
• Works closely with members in the Department and other departments, to ensure that the complete contracts cycle is completed effectively.
• Must communicate effectively and professionally with internal and external clients.
• Liaison with the Finance Department on contractually-related matters.

Skills

Contracts knowledge

Procurement tasks

Negotiation

Vendor management

Computer literacy

Education

Bachelor's degree in business or similar major

Job description

Zayed University in the United Arab Emirates seeks a Contracts and Purchasing professional to manage contracts, RFIs/RFPs, and vendor relationships across campuses. You will draft and negotiate agreements, monitor financial activity, and ensure compliance with regulations and university policies.

Ideal candidates have a bachelor’s degree in business and at least two years of relevant experience; Arabic/English bilingual is a plus.