Site Admin Cum Document Controller

Ghobash Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in site administration is looking for an experienced Site Administrator in Abu Dhabi. Responsibilities include managing site documentation, overseeing logistics, and ensuring compliance with safety standards. Candidates should have a Bachelor's degree and 3-5 years of relevant experience, especially in oil & gas projects. This full-time role does not allow remote work.

Qualifications

• Minimum 3-5 years of experience in site administration, preferably in oil & gas projects.
• Strong knowledge of documentation and compliance requirements.

Responsibilities

• Manage and maintain site documentation including permits and reports.
• Coordinate logistics for materials and workforce.
• Ensure compliance with regulations and safety standards.

Skills

Strong knowledge of site operations

Excellent communication skills

Proficiency in MS Office

Organizational skills

Logistics management

Problem-solving skills

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Logistics software

Job description

• Manage and maintain site documentation including permits approvals and reports.
• Handle administrative tasks such as employee records timekeeping and payroll coordination.
• Ensure compliance with company policies site regulations and safety standards.
• Coordinate with project managers contractors and other stakeholders for smooth operations.
• Oversee accommodation transport and welfare arrangements for site staff.
• Assist in procurement and inventory management for office supplies and site needs.
• Prepare reports meeting minutes and other required documentation.
• Address employee concerns and support HR functions related to the site.
• Plan coordinate and manage logistics for materials equipment and workforce.
• Ensure timely delivery of construction materials and equipment to the site.
• Liaise with suppliers transport companies and site personnel for smooth operations.
• Maintain accurate records of inventory shipments and deliveries.
• Coordinate transport accommodation and site access for workers and visitors.
• Ensure compliance with safety customs and site-specific logistics regulations.
• Handle emergency logistics requirements and troubleshoot delays.
• Work closely with procurement warehouse and project teams to optimize supply chain operationsli>

Qualifications :

• Bachelors degree or equivalent experience in administration or a related field.
• Minimum 3-5 years of experience in site administration preferably in oil & gas projects.

Additional Information :

• Strong knowledge of site operations documentation and compliance requirements.
• Proficiency in MS Office (Excel Word Outlook) and site management software.
• Excellent communication and organizational skills.
• Ability to work in a remote location with challenging site conditions
• trong knowledge of logistics warehousing and material handling.
• Experience in managing transportation freight forwarding and customs clearance.
• Proficiency in logistics software and MS Office.
• Excellent problem-solving and communication skills.
• Ability to work under pressure in remote site conditions.

Remote Work :

No

Employment Type :

Full-time